Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Russell House
Rhyl
LL18 3DP
UK
Contact person: Hayley Jones
Telephone: +44 1824706627
E-mail: Hayley.S.Jones@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Homelessness Temporary Emergency Accommodation Support Project
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
This project is a holistic, housing related support service for people who are living in temporary emergency accommodation, owned by the local authority in Denbighshire.
Individuals supported will be any gender; aged 16 and above; single or part of a couple, and may or may not have dependent children and pets. The majority of individuals supported will be resident in temporary emergency accommodation in Denbighshire, owned and managed by Denbighshire County Council, and identified as needing support to enable them to sustain their accommodation, prevent reoccurring homelessness and move on into more suitable accommodation. On occasion there may be a requirement to provide support to people residing in temporary accommodation that is not owned by Denbighshire County Council or located in Denbighshire.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85321000
98000000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
The aim of this project is to provide holistic support to citizens placed in the temporary accommodation sites in Rhyl owned by the local authority to reduce the risk of homelessness reoccurring and improve wellbeing outcomes.
The support provided in this setting will be flexible and person-centred, supporting people to secure and maintain sustainable housing by addressing any mental health, substance misuse or any other problems they may face, helping to improve their health and well-being and/or helping them progress into, or nearer to, a job or training opportunity based on their specific circumstances. The support provided in this project may also include budgeting, including accessing money advice; developing life skills; achieving safety and security, and accessing other services and opportunities as well as including support to source and sustain appropriate move on accommodation; with the aim of making homelessness brief and non-recurring.
We are keen to see an engaging programme of meaningful activities as a key part of this project. Activities will be expected to be delivered on site in the communal space available within the accommodation as well as the facilitation of access to activities/training in the community. (e.g. sports or arts organisations, education establishments and other community groups etc). As part of this we would expect the project to build a network of a wide variety of organisations offering social activities that people can continue to participate in after they have moved out of the temporary emergency accommodation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 if not go to STEP 3
3. Click “Sign Up” button at the bottom of the window
4. Enter your Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User
Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email
address.
5. Please note the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the
“Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held
here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As detailed in the tender documentation
(WA Ref:123651)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
03/08/2022