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Notice Details

Title: Voluntary ex ante transparency notice - National Army Museum Manned Security Contract
OCID: ocds-h6vhtk-03591c
Published by: National Army Museum
Authority ID: AA22260
Publication Date: 05/08/2022
Deadline Date:
Deadline Time:
Notice Type: VEAT
Has Documents: No
Has SPD: No
Abstract:

NAM had a contract with an existing supplier for these services however, this has been terminated due to the supplier failing to provide a level of services which NAM regards as acceptable or in conformity with its contractual obligations. NAM is publishing a voluntary ex ante transparency notice for this procurement as it intends to make a direct appointment on a short-term emergency basis for the provision of the services. The direct appointment will be for a maximum period of one year, to operate on a month by month rolling basis. In parallel, the NAM will be conducting a competitive procurement for the permanent provider.

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

National Army Museum

237902

Royal Hospital Road

LONDON

SW34HT

UK

Contact person: Mike O'Connor

Telephone: +44 2077300717

E-mail: moconnor@nam.ac.uk

NUTS: UKI33

Internet address(es)

Main address: www.nam.ac.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Voluntary ex ante transparency notice - National Army Museum Manned Security Contract

II.1.2) Main CPV code

79710000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The National Army Museum (NAM) requires security presence 24/7 at its sites in Chelsea and Stevenage. The security contractor is required to provide an effective and efficient, overt uniformed manned security service, which includes, but is not confined to:

Control Room manning, alarm and CCTV monitoring;

Provision of staff for static and mobile posts;

Access control including public entrance duties and car parking;

Control of security items e.g. access equipment including secure key issue.

Ensuring that any faulty items noticed observed while on patrols are brought to the attention of the relevant departments

Receipt of goods;

Emergency and evacuation duties;

Production of reports and documentation;

Other duties that may be mutually agreed from time-to-time.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 572 155.83  GBP

II.2) Description

II.2.2) Additional CPV code(s)

79713000

II.2.3) Place of performance

NUTS code:

UKH2

UKI


Main site or place of performance:

Chelsea - London

II.2.4) Description of the procurement

NAM had a contract with an existing supplier for these services however, this has been terminated due to the supplier failing to provide a level of services which NAM regards as acceptable or in conformity with its contractual obligations. NAM is publishing a voluntary ex ante transparency notice for this procurement as it intends to make a direct appointment on a short-term emergency basis for the provision of the services. The direct appointment will be for a maximum period of one year, to operate on a month by month rolling basis. In parallel, the NAM will be conducting a competitive procurement for the permanent provider.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To maintain continuity of service and offer protection to the Contracting Authority and notwithstanding the date set out at V.2.1, the contracting authority intends to enter into the contract on 16 August 2022. The date set out at V.2.1 is the date on which the contracting authority began the process to terminate the current service provider.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

Justification for selected award procedure:

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive

Explanation:

This is a voluntary ex ante transparency notice pursuant to regulation 99(2) of the Public Contracts Regulations (PCRs). A contract for the provision of manned security was entered into on 01 December 2021 (Contract). NAM considered it objectively necessary to terminate this contract. This was due to a level of performance which NAM regarded as unacceptable as well as a failure to adhere to stated requirements of the contract.

NAM feels compelled to take these steps in order to protect the health and safety of its visitors and staff and to secure its National Collections of valuable historic exhibits telling the story of Our Army and British history. Many of these items have been donated by members of the armed forces or their family members and placed in the care of the Museum. All donors have a legitimate expectation that exhibits entrusted to the Museum will be kept in a secure environment.

The appointment advertised in this notice is of a "stop-gap" nature to ensure continuity and to allow the Museum to remain open while a competitive procurement for a more permanent supplier is concluded. It is therefore the intention of NAM in the coming months to launch a competitive procurement process for the permanent appointment of a supplier of manned security services for the Museum under a contract with a duration likely to be in the region of 3-5 years. The contract opportunity will be advertised in the Find a Tender service in accordance with the Public Contracts Regulations 2015.

NAM considers that there is a legal basis to make a direct procurement under regulation 32(2)(c) of the PCRs as:

(i) NAM is required to act with regard to the security of its sites, its collection and the wellbeing of visitors and staff;

(ii) there is a genuine urgency to ensure security services at the Museum are restored to acceptable levels while avoiding disruption to security coverage;

(iii) after due consideration, NAM has concluded the degree of urgency and the need to ensure continuity of security coverage preclude an appointment under an accelerated procurement procedure or a mini-tender appointment under a framework agreement,

(iv) NAM could not have foreseen that it would ultimately be necessary to replace a supplier chosen through a stringent competitive tender process so soon after the contract being awarded, and

(v) the factors resulting in the termination are not attributable to NAM, which despite its efforts was unable to resolve its concerns through amicable dialogue with the supplier.

To maintain continuity of service and offer protection to the Contracting Authority and notwithstanding the date set out at V.2.1, the contracting authority intends to enter into the contract on 16 August 2022. The date set out at V.2.1 is the date on which the contracting authority began the process to terminate the current service provider.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section V: Award of contract/concession

Contract No: K-7-12-1-1

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

25/07/2022

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Corunna Specialist Projects & Services Ltd

14092192

Ruislip

UK

NUTS: UKI

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 572 155.83  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

To maintain continuity of service and offer protection to the Contracting Authority and notwithstanding the date set out at V2.1, the contracting authority intends to enter into the contract on 19 August 2022. The date set out at V2.1 is the date on which the authority terminated the previous contract.

VI.4) Procedures for review

VI.4.1) Review body

National Army Museum

Royal Hospital Road

London

SW3 4HT

UK

Telephone: +44 2077300717

E-mail: facilities@nam.ac.uk

Internet address(es)

URL: www.nam.ac.uk

VI.5) Date of dispatch of this notice

04/08/2022


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: moconnor@nam.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79713000Guard servicesSecurity services
79710000Security servicesInvestigation and security services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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