Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
National Army Museum
237902
Royal Hospital Road
LONDON
SW34HT
UK
Contact person: Mike O'Connor
Telephone: +44 2077300717
E-mail: moconnor@nam.ac.uk
NUTS: UKI33
Internet address(es)
Main address: www.nam.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Voluntary ex ante transparency notice - National Army Museum Manned Security Contract
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The National Army Museum (NAM) requires security presence 24/7 at its sites in Chelsea and Stevenage. The security contractor is required to provide an effective and efficient, overt uniformed manned security service, which includes, but is not confined to:
Control Room manning, alarm and CCTV monitoring;
Provision of staff for static and mobile posts;
Access control including public entrance duties and car parking;
Control of security items e.g. access equipment including secure key issue.
Ensuring that any faulty items noticed observed while on patrols are brought to the attention of the relevant departments
Receipt of goods;
Emergency and evacuation duties;
Production of reports and documentation;
Other duties that may be mutually agreed from time-to-time.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
572 155.83
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79713000
II.2.3) Place of performance
NUTS code:
UKH2
UKI
Main site or place of performance:
Chelsea - London
II.2.4) Description of the procurement
NAM had a contract with an existing supplier for these services however, this has been terminated due to the supplier failing to provide a level of services which NAM regards as acceptable or in conformity with its contractual obligations. NAM is publishing a voluntary ex ante transparency notice for this procurement as it intends to make a direct appointment on a short-term emergency basis for the provision of the services. The direct appointment will be for a maximum period of one year, to operate on a month by month rolling basis. In parallel, the NAM will be conducting a competitive procurement for the permanent provider.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To maintain continuity of service and offer protection to the Contracting Authority and notwithstanding the date set out at V.2.1, the contracting authority intends to enter into the contract on 16 August 2022. The date set out at V.2.1 is the date on which the contracting authority began the process to terminate the current service provider.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation:
This is a voluntary ex ante transparency notice pursuant to regulation 99(2) of the Public Contracts Regulations (PCRs). A contract for the provision of manned security was entered into on 01 December 2021 (Contract). NAM considered it objectively necessary to terminate this contract. This was due to a level of performance which NAM regarded as unacceptable as well as a failure to adhere to stated requirements of the contract.
NAM feels compelled to take these steps in order to protect the health and safety of its visitors and staff and to secure its National Collections of valuable historic exhibits telling the story of Our Army and British history. Many of these items have been donated by members of the armed forces or their family members and placed in the care of the Museum. All donors have a legitimate expectation that exhibits entrusted to the Museum will be kept in a secure environment.
The appointment advertised in this notice is of a "stop-gap" nature to ensure continuity and to allow the Museum to remain open while a competitive procurement for a more permanent supplier is concluded. It is therefore the intention of NAM in the coming months to launch a competitive procurement process for the permanent appointment of a supplier of manned security services for the Museum under a contract with a duration likely to be in the region of 3-5 years. The contract opportunity will be advertised in the Find a Tender service in accordance with the Public Contracts Regulations 2015.
NAM considers that there is a legal basis to make a direct procurement under regulation 32(2)(c) of the PCRs as:
(i) NAM is required to act with regard to the security of its sites, its collection and the wellbeing of visitors and staff;
(ii) there is a genuine urgency to ensure security services at the Museum are restored to acceptable levels while avoiding disruption to security coverage;
(iii) after due consideration, NAM has concluded the degree of urgency and the need to ensure continuity of security coverage preclude an appointment under an accelerated procurement procedure or a mini-tender appointment under a framework agreement,
(iv) NAM could not have foreseen that it would ultimately be necessary to replace a supplier chosen through a stringent competitive tender process so soon after the contract being awarded, and
(v) the factors resulting in the termination are not attributable to NAM, which despite its efforts was unable to resolve its concerns through amicable dialogue with the supplier.
To maintain continuity of service and offer protection to the Contracting Authority and notwithstanding the date set out at V.2.1, the contracting authority intends to enter into the contract on 16 August 2022. The date set out at V.2.1 is the date on which the contracting authority began the process to terminate the current service provider.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: K-7-12-1-1
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
25/07/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Corunna Specialist Projects & Services Ltd
14092192
Ruislip
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
572 155.83
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To maintain continuity of service and offer protection to the Contracting Authority and notwithstanding the date set out at V2.1, the contracting authority intends to enter into the contract on 19 August 2022. The date set out at V2.1 is the date on which the authority terminated the previous contract.
VI.4) Procedures for review
VI.4.1) Review body
National Army Museum
Royal Hospital Road
London
SW3 4HT
UK
Telephone: +44 2077300717
E-mail: facilities@nam.ac.uk
Internet address(es)
URL: www.nam.ac.uk
VI.5) Date of dispatch of this notice
04/08/2022