Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Dorset Integrated Care Board
Vespasian House, Barrack Road
Dorchester
DT1 1TG
UK
Contact person: Angela Mortley
Telephone: +44 7990551036
E-mail: angelamortley@nhs.net
NUTS: UKK25
Internet address(es)
Main address: https://nhsdorset.nhs.uk/
Address of the buyer profile: https://health-family.force.com/s/Welcome
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dorset Integrated Care Board - Non-Emergency Patient Transport Services
Reference number: WA13069
II.1.2) Main CPV code
85140000
II.1.3) Type of contract
Services
II.1.4) Short description
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process.
Lot 1 Planned Non-Emergency Patient Transport Service
Lot 2 PTAC (Patient Transport Advice Centre)
Lot 3 Unplanned Non-Emergency Patient Transport Service
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
The role of the PTAC Provider is to liaise with patients/carers and subject to eligibility criteria book transport for qualifying patients.
Full details for each of the Lots including specification, activity, scope and requirements can be found within the procurement documentation.
Each of the Lots will be contracted for an initial term of 5 years at a combined total of £34,600,179, with an option to extend any period up to a further 3 years giving a combined total of circa £58,795,624 as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for each lot are:
Lot 1 Planned Non-Emergency Patient Transport Service -£5,032,779
Lot 2 PTAC (Patient Transport Advice Centre) - £146,419
Lot 3 Unplanned Non-Emergency Patient Transport Service - £1,574,851
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
II.1.5) Estimated total value
Value excluding VAT:
58 795 624.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Commissioner has made the decision that Lots 1 - Planned NEPTS and Lot 2 - PTAC cannot be awarded to the same Bidder. \nThat is to say should a bidder be the highest scoring Bidder for both Lot 1- Planned NEPTS and LOT 2 - PTAC, they will be not be awarded both Contracts. In this circumstance, the Commissioner will seek to award Lot 2 - PTAC to the second highest scoring Bidder on Lot 2 - PTAC.\nIf a Bidder is the highest scoring bidder for Lots 2 - PTAC and Lot 3 - Unplanned NEPTS they may be awarded both contracts. \nIf a Single Bidder has submitted bids for all Lots and are the highest scoring Bidder on all Lots they may be awarded Lots 1 - Planned NEPTS and Lot 3 - Unplanned NEPTS. The Commissioner will seek to award Lot 2 - PTAC to the second highest scoring Bidder on Lot 2 - PTAC.
II.2) Description
Lot No: 1
II.2.1) Title
34114122 - Patient Transport Vehicles
II.2.2) Additional CPV code(s)
34114122
II.2.3) Place of performance
NUTS code:
UKK25
Main site or place of performance:
Dorset
II.2.4) Description of the procurement
Planned Non-Emergency Patient Transport Service
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process. This lot will cover Planned Non-Emergency Patient Transport Service.
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
Full details for each of the Lots including specification, activity, scope and requirements can be found within the procurement documentation.
This Lot will be contracted for an initial term of 5 year, with an option to extend any period up to a further 3 years as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for this lot is:
Lot 1 Planned Non-Emergency Patient Transport Service -£5,032,779
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
5 032 779.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
Lot No: 2
II.2.1) Title
79512000 - Call Centre
II.2.2) Additional CPV code(s)
79512000
II.2.3) Place of performance
NUTS code:
UKK25
Main site or place of performance:
Dorset
II.2.4) Description of the procurement
PTAC (Patient Transport Advice Centre)
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process. This lot will cover The Patient Transport Advice Centre Service.
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
The role of the PTAC Provider is to liaise with patients/carers and subject to eligibility criteria book transport for qualifying patients.
Full details for each of the Lots including specification, activity, scope and requirements can be found within the procurement documentation.
This Lot will be contracted for an initial term of 5 year, with an option to extend any period up to a further 3 years as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for this lot is:
Lot 2 PTAC (Patient Transport Advice Centre) - £146,419
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
1 171 352.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
Lot No: 3
II.2.1) Title
Unplanned Non-Emergency Patient Transport Service
II.2.2) Additional CPV code(s)
34114122
II.2.3) Place of performance
NUTS code:
UKK25
Main site or place of performance:
Dorset
II.2.4) Description of the procurement
Unplanned Non-Emergency Patient Transport Service
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process. This lot will cover Unplanned Non-Emergency Patient Transport Service that will be booked by Hospital Trusts. This tends to be more reactive on the day activity.
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
This Lot will be contracted for an initial term of 5 year, with an option to extend any period up to a further 3 years as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for this lot is:
Lot 3 Unplanned Non-Emergency Patient Transport Service - £1,574,851
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
12 598 808.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per Tender Documentation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per Tender Documentation
Minimum level(s) of standards required:
As per Tender Documentation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per Tender Documentation
Minimum level(s) of standards required:
As per Tender Documentation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Tender Documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/09/2022
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Atamis: Interested providers will be able to view this notice via the 'Live Opportunities' list on the e-procurement system, Atamis, available on the following link: https://health-family.force.com/s/Welcome
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
VI.4) Procedures for review
VI.4.1) Review body
NHS Dorset ICB, 11J
Vespasian House, Barrack Road
Dorchester
DT1 1TG
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As described in VI.3, deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the 2015 Regulations.
VI.5) Date of dispatch of this notice
08/08/2022