Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, 4 Gatwick Road
Crawley
RH10 9BG
UK
Contact person: Please use the communication function in Bravo
Telephone: +44 1892831139
E-mail: procurement@secamb.nhs.uk
NUTS: UKJ
Internet address(es)
Main address: www.secamb.nhs.uk
Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://commercialsolutions.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://commercialsolutions.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://commercialsolutions.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Occupational Health Services
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
South East Coast Ambulance Service NHS Foundation Trust (“the Authority”) employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey.
The Authority is issuing an invitation to tender ("ITT") in connection with a competitive procurement to secure an effective, efficient and fit for purpose Occupational Health Service that is capable of and focused on supporting the Authority’s objectives through proactive involvement with the health and wellbeing of the workforce.
The contract will be for a period of 3 years from 1 April 2023 with the option to extend for up to 2 one-year periods
A workshop for Bidders is planned for 30th August and all Bidders are recommended to attend. Confirmation of attendance (via the messaging system on Bravo) will be required by the 24th August 2022, further details can be found in the tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
1 894 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85140000
85147000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Kent, Sussex and Surrey
II.2.4) Description of the procurement
Provision of an effective, efficient and fit for purpose Occupational Health Service (OHS) that is capable of and focused on supporting SECAmb’s objectives through proactive involvement with the health and wellbeing of the workforce.
Essential Requirements:
* The supplier must provide services across the Trust's 3,600 square mile geographical area - Brighton & Hove, East and West Sussex, Kent, Surrey, and North East Hampshire during the life of the Contract.
* Effective plan for the management of pre-placement processes, including assurance on meeting Department of Health and Social Care Green Book regulations for vaccinations.
* Effective plan for the management referral process, including access to a comprehensive IT portal for remote access.
* Effective plan for the provision of out of hours services for needlestick injuries.
* Effective plan for health surveillance within SECAmb, with adequate processes in place regarding the recall of staff who require periodic surveillance.
* Provision of training on how to make a referral and other tools to assist with the process such as,’ what to expect’ documents, tailored for purpose, i.e. IHR.
* Effective and timely process for transferring patient data to a new OH provider as may be required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 894 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to 2 x one-year periods, at the Authority’s discretion
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
NHS Occupational Health accreditation
OH Physicians must be registered with the General Medical Council, Faculty of Occupational Medicine, General Practitioner Registration with a Diploma in Occupational Medicine
OH Advisors must hold a post-registration qualification in OH or have specialist Occupational Health training and experience
Occupational Therapist with Occupational Health specialism must be registered with the HCPC and membership of the Royal College of Occupational Therapy.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The supplier must provide services across the Trust's 3,600 square mile geographical area - Brighton & Hove, East and West Sussex, Kent, Surrey, and North East Hampshire during the life of the Contract.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/09/2022
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift.
You can find more information on the Tradeshift portal at
http://tradeshift.com/supplier/nhs-sbs/
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Liverpool
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.5) Date of dispatch of this notice
10/08/2022