Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Edinburgh Leisure
Meadowbank Sports Centre, 139 London Road
Edinburgh
EH7 6AE
UK
Telephone: +44 1314430101
E-mail: procurement@EdinburghLeisure.co.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburghleisure.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire and intruder alarm services
Reference number: EL-22-046-OP
II.1.2) Main CPV code
50610000
II.1.3) Type of contract
Services
II.1.4) Short description
We are looking to bring all of our fire and security services under one, or a number of specific specialised suppliers.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fire Alarm (Including monitoring, installation, maintenance, servicing and repair)
II.2.2) Additional CPV code(s)
31625000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Fire Alarm (Including monitoring, installation, maintenance, servicing and repair)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
We will always require these services and will look to renew via a tender process at the end of the contract term in line with public sector procurement rules.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional services associated with Fire alarms and systems.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Security cameras (Including purchase, setup/ installation, servicing maintenance and repair)
II.2.2) Additional CPV code(s)
35125300
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Security cameras (Including purchase, setup/ installation, servicing maintenance and repair)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Renewal at the end of contract via a public sector tender process.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional services or products required in line with the outlined requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair)
II.2.2) Additional CPV code(s)
50610000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Renewal at the end of contract via a public sector procurement process.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional requirements in line with the outlined need.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Keyholder intruder alarm reaction service for out of hours.
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Keyholder intruder alarm reaction service for out of hours.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
At the end of contract, we will renew via a public sector procurement tender.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional services in line with the stated requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 5
II.2.1) Title
Entry, Barrier and Controlled access systems. (Including purchase, setup/ installation, servicing maintenance and repair)
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Entry, Barrier and Controlled access systems. (Including purchase, setup/ installation, servicing maintenance and repair)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
At the end of contract we will renew via a public sector procurement process.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Any additional requirements in line with the stated need.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/09/2022
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/09/2022
Local time: 15:00
Place:
Edinburgh Leisure Procurement workplace.
Information about authorised persons and opening procedure:
Procurement department.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In 3 years time we will need to renew this service.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=703055.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
This will be self determined by potential suppliers and scored against.
(SC Ref:703055)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chamber Street
Edinburgh
UK
VI.5) Date of dispatch of this notice
10/08/2022