Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cannock Chase District Council
Civic Centre, Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.cannockchasedc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Stafford Borough Council
Civic Centre, Riverside
Stafford
ST16 3AQ
UK
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.staffordbc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IA2848 Banking Services
Reference number: DN1393
II.1.2) Main CPV code
66110000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the provision of banking Service for Cannock Chase District Council and Stafford Borough Council
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
Contract for the provision of banking Service for Cannock Chase District Council and Stafford Borough Council to include:-
Bulk Cash and Cheque Deposits
Counter Deposits/Withdrawals
Cheque and Credit Books
The Participating Authorities will also require a secure internet/browser-based service that (as a minimum) provides the following functionality:
• Real time balance and transaction reporting
• The ability to initiate Sterling CHAPS payments up to 3.45pm each working day.
• The ability to initiate international payments
• The ability to initiate single BACS and/or Faster payments and inter-account transfers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: Yes
Description of renewals:
The Agreement term will be from 1st April 2023 to 31st March 2028, with an additional option to extend by 1st April 2028 to 31st March 2033 and 1st April 2033 to 31st March 2038 (5 + 5 + 5)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Agreement term will be from 1st April 2023 to 31st March 2028, with an additional option to extend by 1st April 2028 to 31st March 2033 and 1st April 2033 to 31st March 2038 (5 + 5 + 5)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/09/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/09/2022
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is envisaged that contract advert notices for the next Contract may be placed within the next 14 years. This
cannot be guaranteed.
VI.3) Additional information
This is an electronic tender. All submission must be made via the formal Contracting
Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message
facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
This procurement is for a Contract between the appointed provider and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as
and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to
the volume of business on offer or to be awarded, and any volumes given are indicative only
and intended as a general guide. There is no commitment at the time of tendering from any
parties outside of the Contracting Authority and this should be taken into consideration
when bidding.
Financing / Payment:
— payments may be made following acceptance by the banking agents of Cannock Chase District Council and Stafford Borough Council
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be
required to be come jointly or severally responsible for the contract before acceptance.
VI.4) Procedures for review
VI.4.1) Review body
Cannock Chase District Council
Cannock
UK
VI.5) Date of dispatch of this notice
11/08/2022