Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cadwyn Housing Association Ltd
197 Newport Road
Cardiff
CF24 1AJ
UK
Contact person: Jill Jones
Telephone: +44 7842618211
E-mail: uk.chelmsford.tenders@ajg.com
NUTS: UK
Internet address(es)
Main address: https://www.ajg.com/uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80384
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Insurance Services for Cadwyn Housing Association
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Property, liability and other specific insurances as required by Cadwyn Housing Association and amended from time to time to meet their requirements and respond to any change to the risk profile and appetite. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contratcing authority's appointed insurance brokers and advisor.
II.1.5) Estimated total value
Value excluding VAT:
260 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Property Stock
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Property Stock including Property Owners Liability. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Terrorism
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Terrorism and related services. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Employers, Public and Products Liability
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Employers, public and products liability. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Excess Liability
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Excess liability. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Office Combined
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Office risks. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Computer risks
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Computer risks. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Contractors All Risks
II.2.2) Additional CPV code(s)
66513200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Contract Works. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Crime
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Crime. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Commercial Legal Expenses
II.2.2) Additional CPV code(s)
66513100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Commercial Legal Expenses. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Professional Indemnity
II.2.2) Additional CPV code(s)
66516500
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Professional Indemnity. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Cyber Liability
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Cyber Liability. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Motor Fleet
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Motor Fleet. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
Engineering
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Engineering. To be managed by Arthur J. Gallagher Insurance Brokers Ltd as the contracting authority's appointed insurance brokers and advisor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Cover
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2022
End:
29/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Annual.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Insurers authorised under the Financial Services Act 2012 and regulated by the Financial Conduct Authority or an insurance company authorised in another member state and the European Economic Area. Potential suppliers may be requested to provide a summary and overview of services provided to the social housing sector over the past 3 years and details of up to 10 clients receiving similar services.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must be authorised by the FCA and EU equivalent to carry out business in the relevant classes of insurance as listed under the contract notice and be compliant with any requirements set out by each authority.
Minimum level(s) of standards required:
Bidders are expected to be Standard and Poor's (or equivalent agency A M Best or Moody's) rated A- or better.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Insurers authorised under the Financial Services Act 2012 and regulated by the Financial Conduct Authority or an insurance company authorised in another member state of the European Union.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/09/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/09/2022
Local time: 17:00
Place:
Chelmsford.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=123940.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:123940)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/08/2022