Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Kent Hospitals University NHS Foundation Trust
Kent and Canterbury Hospital, Ethelbert Road
Canterbury
CT1 3NG
UK
Contact person: Category Buyer - Corporate
E-mail: ekh-tr.procurement@nhs.net
NUTS: UKJ44
Internet address(es)
Main address: https://www.ekhuft.nhs.uk/patients-and-visitors/
Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://commercialsolutions.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://commercialsolutions.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Funeral Services and Body Transport Services
Reference number: TEKH1101
II.1.2) Main CPV code
98370000
II.1.3) Type of contract
Services
II.1.4) Short description
2gether Support Solutions on behalf of the Contracting Authority invites all professional, competent, and suitably experienced providers of Funeral Services (Lot 1) and Body Transport Services (Lot 2) to submit a Tender response for consideration by the Contracting Authority.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Funeral Services
II.2.2) Additional CPV code(s)
33940000
98370000
II.2.3) Place of performance
NUTS code:
UKJ44
II.2.4) Description of the procurement
The Contracting Authority requires a professional, competent, and suitably experienced provider to deliver, always in an appropriate and dignified manner, funeral services for deceased adults, young persons, children, babies ,and foetuses (including placentas) as required during the Contract term.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
225 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the Contract is 36 months. At the Contracting Authority’s sole discretion, the Contract may be extended by up to a further two (2) x 12-month extensions, with the contract term not exceeding five (5) years in total.
The Contracting Authority reserves the right to not extend this particular Lot, but may continue to extend any other Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Further details are as stated within the procurement documents.
The Contracting Authority reserves the right not to award this particular Lot, but may continue to award any other Lots.
Lot No: 2
II.2.1) Title
Provision of Body Transport Services
II.2.2) Additional CPV code(s)
33940000
98370000
II.2.3) Place of performance
NUTS code:
UKJ44
II.2.4) Description of the procurement
The Contracting Authority requires a professional, competent, and suitably experienced provider to, always in an appropriate and dignified manner, convey (transport) the bodies of deceased adults, young persons, children, babies and foetuses (including placentas) as required during the Contract term.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
125 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the Contract is 36 months. At the Contracting Authority’s sole discretion, the Contract may be extended by up to a further two (2) x 12-month extensions, with the contract term not exceeding five (5) years in total.
The Contracting Authority reserves the right to not extend this particular Lot, but may decide to extend any other Lots.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Further details are as stated within the procurement documents.
The Contracting Authority reserves the right not to award this particular Lot, but may continue to award any other Lots.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2022
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/09/2022
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suitably experienced providers wishing to bid for either one, or both, of Lots must submit their Tender response via the Contracting Authority's e-Tendering system, https://commercialsolutions.bravosolution.co.uk
Instructions for submitting your Tender are as follows:
a) click ‘View current opportunities and notices’
b) express interest in the 'itt_4070 — Provision of Funeral Services and Body Transport Services'.
c) download and closely follow the guidance given within 'Section A - ITT instructions' from the Attachments section of the e-Tendering System
d) accurately complete and fully submit your Tender within the e-Tendering system by no later than 16:00 on Friday, 16th September 2022.
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
The Contracting Authority will not accept completed ITT's after the stated closing date. All documents to be priced (where applicable) in sterling and all payments made in sterling.
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of that Bidder.
VI.4) Procedures for review
VI.4.1) Review body
East Kent Hospitals University NHS Foundation Trust
Kent & Canterbury Hospital, Ethelbert Road
Canterbury
CT1 3NG
UK
E-mail: ekh-tr.procurement@nhs.net
Internet address(es)
URL: https://www.ekhuft.nhs.uk/patients-and-visitors/
VI.5) Date of dispatch of this notice
15/08/2022