Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Belfast City Council
9 - 21 Adelaide Street
Belfast
BT2 8DJ
UK
E-mail: cps@belfastcity.gov.uk
NUTS: UKN06
Internet address(es)
Main address: www.belfastcity.gov.uk
Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T2185 - Supply and delivery of Workwear and PPE
Reference number: T2185
II.1.2) Main CPV code
18100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Belfast City Council (“the Council”) has awarded a contract for the supply and delivery of workwear and PPE following an open tender procedure.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – the supply and delivery of branded uniforms and workwear;
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast
II.2.4) Description of the procurement
This Contract is for the supply and delivery of a range of workwear and PPE. This Lot 1 is for the supply and delivery of branded uniforms and workwear.
II.2.5) Award criteria
Quality criterion: Achieving the Contract Objectives
/ Weighting: 20%
Quality criterion: Contract and Performance Management
/ Weighting: 20%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID) . This may include variants of the items listed in Schedule 3 – Pricing Schedules;
Additional requirements for specific individual employee requirements e.g. face fit testing, prescription safety glasses, medically prescribed PPE or workwear etc.;
Option for the recycling of Council garments to voluntary, charity or social enterprise sector including the donation of redundant stock.
Large scale Goods rebranding exercises or other projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – the supply and delivery of footwear and gloves
II.2.2) Additional CPV code(s)
18100000
18141000
18800000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast
II.2.4) Description of the procurement
This Contract is for the supply and delivery of a range of workwear and PPE. This Lot 2 is for the supply and delivery of footwear and gloves
II.2.5) Award criteria
Quality criterion: Achieving the Contract Objectives
/ Weighting: 20%
Quality criterion: Contract and Performance Management
/ Weighting: 20%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID) . This may include variants of the items listed in Schedule 3 – Pricing Schedules;
Additional requirements for specific individual employee requirements e.g. face fit testing, prescription safety glasses, medically prescribed PPE or workwear etc.;
Option for the recycling of Council garments to voluntary, charity or social enterprise sector including the donation of redundant stock.
Large scale Goods rebranding exercises or other projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - the supply and delivery of PPE.
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast
II.2.4) Description of the procurement
This Contract is for the supply and delivery of a range of workwear and PPE. This Lot 3 is the supply and delivery of PPE.
II.2.5) Award criteria
Quality criterion: Achieving the Contract Objectives
/ Weighting: 20%
Quality criterion: Contract and Performance Management
/ Weighting: 20%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID) . This may include variants of the items listed in Schedule 3 – Pricing Schedules;
Additional requirements for specific individual employee requirements e.g. face fit testing, prescription safety glasses, medically prescribed PPE or workwear etc.;
Option for the recycling of Council garments to voluntary, charity or social enterprise sector including the donation of redundant stock.
Large scale Goods rebranding exercises or other projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-026977
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 – the supply and delivery of branded uniforms and workwear
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2022
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 7
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tailored Image Ltd
NI34580
8A The Linen Green
Dungannon
BT71 7HB
UK
NUTS: UKN0B
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 650 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2 - supply and delivery of footwear and gloves
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arco Limited
133804
PO Box 21 Waverley Street
Hull
HU1 2SJ
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3 - sSupply and delivery of PPE
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Antrim Supplies (Workwear) Ltd
NI17894
24 Mallusk Road
Newtownabbey
BT36 4PP
UK
NUTS: UKN0D
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
BT2 8DJ
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Chichester
Belfast
UK
VI.4.4) Service from which information about the review procedure may be obtained
Department of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
18/08/2022