Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Trust Housing Association Ltd
12 New Mart Road
Edinburgh
EH14 1RL
UK
Contact person: Procurement Manager
Telephone: +44 1314443251
E-mail: sharonsi@trustha.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.trustha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11262
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR Software Solution (SaaS)
Reference number: FP-21-028
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a software as a service solution for human resources management activities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
375 983.36
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72212450
79414000
72210000
72268000
II.2.3) Place of performance
NUTS code:
UKM7
II.2.4) Description of the procurement
Trust Housing Association will implement a cloud-based SaaS solution for Human Resource Management for approximately 720 employees with scope for additional employees over the life of the contract. The software solution will encompass core business requirements to include, but will not be limited to, and may involve expansion of services or modules: Employee Record Management, Recruitment and applicant tracking, self service for employees and line managers, absence management and reporting, time management. The contract is let for 8 years (including extensions)
II.2.5) Award criteria
Quality criterion: Quality & Technical Capability
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Trust Housing Association may seek to develop the software over the term of the contract with the addition of further service modules and/or upgrades to the existing SaaS solution.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-009512
Section V: Award of contract
Contract No: FP-21-028
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/08/2022
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Access UK Ltd
Garden Court,, Lockington Hall
Derby
de74 2rh
UK
Telephone: +44 8453453300
NUTS: UKF
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 375 983.36
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:704991)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
29/08/2022