Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
UK
Contact person: corporateprocurementnihe.gov.uk
E-mail: corporateprocurement@nihe.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CT0133 – MAJOR ADAPTATIONS FOR PERSONS WITH A DISABILITY FOR THE NORTHERN IRELAND HOUSING EXECUTIVE
II.1.2) Main CPV code
45210000
II.1.3) Type of contract
Works
II.1.4) Short description
The Housing Executive wishes to procure suitably qualified and competent contractors to carry out works in relation to the provision of Major Adaptation Construction works to properties for Persons with a Disability throughout Northern Ireland. It is proposed to have 5 Lots in total with 4 of the Lots consisting of 3 Contractors per Lot each awarded a Contract and 1 Lot (Belfast Region), consisting of 4 Contractors, each awarded a Contract within that lot (subject to a sufficient number of compliant tenders being received) covering 5 geographical areas.
This approach is subject to review and the final strategy and structure will be as detailed in the Tender documents. Subject to terms and conditions each Lot Contract will be for a period of 24 months + options to extend for two further periods of 12 months each (or part thereof). Tenderers will be assessed on a “most economically advantageous tender” basis, according to 70% price and 30% quality. The NIHE reserve the right to amend or vary this approach, with final details being contained in the Tender documents.
The tender documentation is being finalised and should be published in due course (currently estimated as September 2023). This PIN is therefore to give some advance notice to the market that this tender is imminent. This potential contract is vital to address essential statutory requirements of the Contracting Authority which, directly and indirectly, impact the health, safety, mental and physical wellbeing of our customers, including those whom may be at risk
It is anticipated that tenderers will be able to bid for a maximum of 3 Lot contracts and be limited to winning a maximum of 2 Lot contracts (however the Contracting Authority reserves the right to increase this to 3 as will be set out in the tender documentation). For instance, in the event that there are some unallocated Lot contracts once all tenderers have been allocated 2 Lot contracts after the award sequence has been completed, the Contracting Authority reserves the right to re-run the award sequence to be outlined in the Tender documents provided the Economic Operator has submitted a Price List Offer for the unallocated Lot contract and use their total tender score to continue to award Lots in the order detailed in the Tender documents. For the avoidance of doubt, no tenderer will be awarded more than three Lot contracts).
The proposed areas to be covered by the contract and current estimated annual values are as follows (please note the pre-tender estimated values will be detailed in the Tender documents):
Lot 1 North Region - East Area and South Antrim Area – GBP1million
Lot 2 South Region – South 2, Mid Ulster and South West Areas – GBP1.75million
Lot 3 South Region – South 1, North Down / Ards & South Down Area - £1.74million
Lot 4 North Region – West and Causeway Areas – GBP2.1million
Lot 5 Belfast Region – Belfast areas – GBP1.5million
(NB It is envisaged that Lots 1-4 will consist of 3 Contractors per Lot with Lot 5 consisting of 4 Contractors)
The actual value for each Lot shall be subject to change in line with the Contracting Authorities requirements. The Tender will be advertised using the Open Procedure. Each lot contract will be awarded to the most economically advantageous tender with the award criteria 70 percent Price and 30 percent Quality (which includes an assessment on social value of a minimum 10 percent).
All information contained within this PIN such as, the above tender strategy, indicative date of publication of the contract notice, and scope of works is subject to change at the Contracting Authorities absolute discretion.
II.1.5) Estimated total value
Value excluding VAT:
34 558 545.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
It is envisaged that Economic Operator will be restricted to tendering for 3 lots, with a further restriction that they can only be awarded a contract on 2 lots, unless the award sequence is re-opened again.
II.2) Description
Lot No: Lot 1 North Region - East Area and South Antrim Area
II.2.1) Title
Lot 1 North Region - East Area and South Antrim Area
II.2.2) Additional CPV code(s)
45210000
45400000
45211000
45215210
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
See Description section II.1.4
Lot No: Lot 2 South Region – South 2, Mid Ulster and South West
II.2.1) Title
Lot 2 South Region – South 2, Mid Ulster and South West
II.2.2) Additional CPV code(s)
45210000
45400000
45211000
45215210
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
See Section II.1.4 Short Description
Lot No: Lot 3 South Region – South 1, North Down / Ards & South Down Area
II.2.1) Title
Lot 3 South Region – South 1, North Down / Ards & South Down Area
II.2.2) Additional CPV code(s)
45210000
45400000
45211000
45215210
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
See Section II.1.4 Short Description
Lot No: Lot 4 North Region – West and Causeway Areas
II.2.1) Title
Lot 4 North Region – West and Causeway Areas
II.2.2) Additional CPV code(s)
45210000
45400000
45211000
45215210
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
See Section II.1.4 Short Description
Lot No: Lot 5 Belfast Region – Belfast areas
II.2.1) Title
Lot 5 Belfast Region – Belfast areas
II.2.2) Additional CPV code(s)
45210000
45400000
45211000
45215210
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
See Section II.1.4 Short Description
II.3) Estimated date of publication of contract notice:
01/09/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.5) Date of dispatch of this notice
31/07/2023