Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DAERA
Inishkeen House
Enniskillen
BT74 3EJ
UK
E-mail: ssdadmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Agriculture Environment and Rural Affairs
Dundonald House
Belfast
BT4 3SB
UK
E-mail: ssdadmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DAERA - Forest Service - Timber Measurement for Sales Purposes
Reference number: ID4825523
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.1.5) Estimated total value
Value excluding VAT:
266 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Fermanagh/ Tyrone
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.6) Estimated value
Value excluding VAT:
88 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial 2yr Framework period with option to extend for a further period of 2yrs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Derry/Antrim
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.6) Estimated value
Value excluding VAT:
88 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial 2yr Framework period with option to extend for a further period of 2yrs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Down /Armagh
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.6) Estimated value
Value excluding VAT:
88 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial 2yr Framework period with option to extend for a further period of 2yrs
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/09/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
03/12/2023
IV.2.7) Conditions for opening of tenders
Date:
04/09/2023
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored... (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on... contract.requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach... satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to... reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If... this.occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds... for.termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a... Notice.of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a... Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from... future public procurement competitions for a period of up to three years
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Any challenges are dealt with by the High Court Commercial Division to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulation
uk
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as.. amended)and.. where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of.. contract is communicated to tenderers. That notification will provide full information on the award decision
VI.5) Date of dispatch of this notice
31/07/2023