Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Greater London Authority
KAMAL CHUNCHIE WAY
LONDON
E161ZE
UK
Contact person: Lavinia Tidy-Jones
E-mail: laviniatidyjones@tfl.gov.uk
NUTS: UKI
Internet address(es)
Main address: http://tfl.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers
Reference number: GLA 82178
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
Transport for London conducted this procurement on behalf of the Greater London Authority (GLA). The GLA, on behalf of the Greater London Returning Officer (GLRO), require a service provider for the Design, print, distribution and project management of approx 18 million ballot papers for the Mayor of London and London Assembly elections, which will be held on the 2 May 2024. There are three contests across the elections: The Mayor of London, the Constituency London Assembly, and the London-wide Assembly. There will be three ballot papers to reflect the three elections.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
776 108.81
GBP/ Highest offer:
1 345 231.91
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The Greater London Returning Officer (GLRO) is responsible for the Mayor of London and London Assembly elections, which will be held on the 2 May 2024. There are three contests across the elections: The Mayor of London, the Constituency London Assembly, and the London-wide Assembly. There will be three ballot papers to reflect the three elections.
The supplier will be responsible for the design, print and delivery of approximately 18 million ballot papers ahead of polling day so that every eligible registered voter has the opportunity to vote. This is a statutory requirement.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-000090
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/07/2023
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Financial Data Management Limited
02827644
7 Segro Business Park
London
E16 4ES
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
776 109.81
GBP
/ Highest offer:
1 345 231.91
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note that the reason for providing a range of the costings rather than an actual figure, this is because of the nature of the contract. The contract has been awarded 10 months in advance of the elections in May 2024 the actual electorate number is not known currently and will not be confirmed until closer to the date of elections.
Therefore, bidders were requested to provide costs for a range of voter numbers and page sizes due to the unknown electorate number and page size of the ballot papers at tender stage.
VI.4) Procedures for review
VI.4.1) Review body
Transport for London
London
UK
VI.5) Date of dispatch of this notice
02/08/2023