Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Western Universities Purchasing Consortium
04045190
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
UK
Contact person: David Yates
Telephone: +44 1612348002
E-mail: david.yates@nwupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://nwupc.ac.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71201&B=NWUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71201&B=NWUPC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Sub-central contracting authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Print Solutions
Reference number: PRI 3173 NW
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NWUPC is establishing a DPS for the supply and provision of Print Solutions. NWUPC is managing this process on behalf of members of HEPCW, LUPC, NEUPC, NWUPC & SUPC.
The DPS is divided into categories, see II.B below. You can apply for a single Category or for multiple Categories.
Deadline for receipt of initial DPS Application submissions- 8th September 2023 13:00
Evaluation of DPS Application submissions and post-submission clarifications (Initial establishment of the DPS)- 8th September 2023 - 22nd September 2023
Deadline for notification of successful admission to DPS (Initial establishment of the DPS)- 22nd September 2023
DPS Open for further competitions- 1st October 2023
DPS re-opens for the duration of the DPS for new requests to participate- 1st October 2023.
This DPS will commence on 1/10/23 for 24 months until 30/09/25 with the option to extend for 12 months until 30/09/206 and a further 12 months until 30/09/27.
II.1.5) Estimated total value
Value excluding VAT:
5 500 000.00
EUR
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Printed Stationery (e.g. envelopes, letterhead, labels)
II.2.2) Additional CPV code(s)
22100000
22110000
22300000
22458000
22800000
22900000
30199700
30199710
30199711
30199712
30199713
79800000
79810000
79820000
79821000
79823000
79824000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Products will include but not be limited to pre-printed stationery incl. envelopes, labels, postcards, booklets, calendars etc. This category covers the provision of the following services for the relevant category of product: Design and pre-production work, Printing, Finishing, Fulfilment and Storage. The scope also includes Direct Mail on a non-mandatory basis. Agreement users will define print management service requirements at call-off and not all in-scope services will be required in each instance. See the DPS Application Document for a full outline of in scope products and services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2025
This contract is subject to renewal: Yes
Description of renewals:
This DPS will commence on 1st October 2023 for a period of twenty-four months until 30th September 2025 with the option to extend the DPS for twelve (12) months until 30th September 2026 and a further twelve (12) months until 30th September 2027 subject to satisfactory Economic Operator performance and agreement from all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please read the DPS Application Document and all supporting documents prior to completing.
Lot No: 2
II.2.1) Title
Security Printing (e.g. exam booklets, badges)
II.2.2) Additional CPV code(s)
22000000
22100000
22110000
22300000
22450000
22458000
22900000
30199700
30199710
30199711
30199712
30199713
79800000
79810000
79820000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Printing related to ‘security’ such as exam documents, name badges, plastic ID cards etc.
This category covers the provision of the following services for the relevant category of product: Design and pre-production work, Printing, Finishing, Fulfilment and Storage. The scope also includes Direct Mail on a non-mandatory basis. Agreement users will define print management service requirements at call-off and not all in-scope services will be required in each instance. See the DPS Application Document for a full outline of in scope products and services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2025
This contract is subject to renewal: Yes
Description of renewals:
This DPS will commence on 1st October 2023 for a period of twenty-four months until 30th September 2025 with the option to extend the DPS for twelve (12) months until 30th September 2026 and a further twelve (12) months until 30th September 2027 subject to satisfactory Economic Operator performance and agreement from all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 3
II.2.1) Title
Printed Prospectuses
II.2.2) Additional CPV code(s)
22000000
22100000
22458000
22900000
79800000
79810000
79820000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This category covers the provision of the following services for the relevant category of product: Design and pre-production work, Printing, Finishing, Fulfilment and Storage. The scope also includes Direct Mail on a non-mandatory basis. Agreement users will define print management service requirements at call-off and not all in-scope services will be required in each instance. See the DPS Application Document for a full outline of in scope products and services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2025
This contract is subject to renewal: Yes
Description of renewals:
This DPS will commence on 1st October 2023 for a period of twenty-four months until 30th September 2025 with the option to extend the DPS for twelve (12) months until 30th September 2026 and a further twelve (12) months until 30th September 2027 subject to satisfactory Economic Operator performance and agreement from all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 4
II.2.1) Title
Printed Marketing Materials (e.g. leaflets, banners, posters)
II.2.2) Additional CPV code(s)
22000000
22100000
22300000
22458000
22800000
22900000
30199700
79800000
79810000
79820000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This category covers the provision of the following services for the relevant category of product: Design and pre-production work, Printing, Finishing, Fulfilment and Storage. The scope also includes Direct Mail on a non-mandatory basis. Agreement users will define print management service requirements at call-off and not all in-scope services will be required in each instance. See the DPS Application Document for a full outline of in scope products and services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2025
This contract is subject to renewal: Yes
Description of renewals:
This DPS will commence on 1st October 2023 for a period of twenty-four months until 30th September 2025 with the option to extend the DPS for twelve (12) months until 30th September 2026 and a further twelve (12) months until 30th September 2027 subject to satisfactory Economic Operator performance and agreement from all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 5
II.2.1) Title
Digital Print Services
II.2.2) Additional CPV code(s)
22000000
22100000
22300000
22450000
22458000
22900000
30199700
79800000
79810000
79820000
79821000
79822000
79823000
79824000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This category is for the provision of Digital Print Services only. This covers the products listed in each of categories 1-4 above. Digital print jobs may be small or large quantity and cover design and pre-production, printing (digital only), finishing and fulfilment as outlined above.
The scope of Category 5 also includes Direct Mail on a non-mandatory basis. Agreement users will define print management service requirements at call-off and not all in-scope services will be required in each instance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2025
This contract is subject to renewal: Yes
Description of renewals:
This DPS will commence on 1st October 2023 for a period of twenty-four months until 30th September 2025 with the option to extend the DPS for twelve (12) months until 30th September 2026 and a further twelve (12) months until 30th September 2027 subject to satisfactory Economic Operator performance and agreement from all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 6
II.2.1) Title
Print Managed Service
II.2.2) Additional CPV code(s)
22000000
22100000
22300000
22900000
30199700
30199710
79800000
79810000
79820000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Category 6 Print Managed Services is to allow member institutions to access a neutral vendor to obtain the best value service for members. The neutral vendor will appoint and manage suppliers capable of providing the services covered in Categories 1-5.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2025
This contract is subject to renewal: Yes
Description of renewals:
This DPS will commence on 1st October 2023 for a period of twenty-four months until 30th September 2025 with the option to extend the DPS for twelve (12) months until 30th September 2026 and a further twelve (12) months until 30th September 2027 subject to satisfactory Economic Operator performance and agreement from all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2027
Local time: 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
https://www.nwupc.ac.uk/our-members
https://www.hepcw.ac.uk/about-us-2/
https://www.lupc.ac.uk/member-list
https://www.neupc.ac.uk/our-members
https://www.supc.ac.uk/about-us/our-members/our-members
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
At some point during the life of the Framework Agreement the current members of the
following may wish to utilise the Agreement and should have access at any point with the
permission of NWUPC. This Agreement is not intended to replace any current Agreements
that either participating or non-participating Institutions may already have in place. A list of
the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be
accessed at the Public Sector Classification Guide
https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsec
torclassificationguide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
https://www.local.gov.uk
NDPBs
https://www.gov.uk/government/organisations
VI.4)
VI.4.1)
National Parks Authorities
http://www.nationalparks.uk
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
http://www.scotland.police.uk
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
http://www.oscr.org.uk
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
www.cas.org.uk
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurementpolicy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
http://online.hscni.net
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
https://www.psni.police.uk
VI.4) Procedures for review
VI.4.1) Review body
NWUPC Ltd
Room 404, 4th Floor, Crescent House, University of Salford
Salford
UK
Telephone: +44 1612348000
E-mail: procurement@nwupc.ac.uk
VI.5) Date of dispatch of this notice
02/08/2023