Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Birmingham City Council
Birmingham
B47WB
UK
E-mail: etendering@birmingham.gov.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.birmingham.gov.uk/
Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Oracle Solution High-Level Design
Reference number: P1008
II.1.2) Main CPV code
72220000
II.1.3) Type of contract
Services
II.1.4) Short description
Oracle Solution High-Level Design
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72200000
72220000
79400000
72266000
II.2.3) Place of performance
NUTS code:
UKG31
II.2.4) Description of the procurement
In April 2022, Birmingham City Council (the Council) went live with a new Enterprise Resource Planning (ERP) IT system (Oracle Cloud), to improve its internal functions relating to financial management and human resources. Whilst there have been some successes in the implementation of Oracle, there are some critical elements of the Oracle solution that are not functioning adequately due to the implementation focusing on adapting the platform through customisation rather than adopting the ‘out the box’ functionality. The Council is currently working at pace and has implemented a robust programme of activity which focusses initially upon stabilising the current situation and then optimising the implementation of Oracle. The challenge going forward is to reduce or eradicate customisations and revert to a simpler Oracle ERP and HCM solution that is more resilient, easier to support and maintain, as well as better positioned to take advantage of anticipated Oracle developments – without the need for prerequisite redevelopment. The Council is currently undertaking a High-Level Design to inform the detailed design and implementation of the desired end state Oracle solution. As a key part of the High-Level Design, the Council is keen to learn and obtain the most useful, balanced views of the market and seek expert advice with regard to the key issues that the Council is facing. The outcomes of this exercise will be used by the Council to help assure the High-Level Design (to date) and inform where and how external support could be best applied in developing and implementing the full solution. The Council will be using its free to use e-tendering system (in-tend) for the administration of this Soft Marketing Testing (SMT) exercise and suppliers must register with the system to be able to download the SMT document. If you wish to provide a response to this SMT exercise, please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant documentation.The SMT document contains relevant background information & a link to an online questionnaire. Organisations wishing to take part are invited to complete the online questionnaire by 5pm on Friday 18th August 2023. This Prior Information Notice (PIN) forms part of research around future commissioning options a soft market assessment and is not part of any procurement process. It is purely investigatory in nature, although it may be used to assist the Council in defining both how viable it is as a proposition and a potential preferred procurement route to advance this programme. Providing a response will not preclude your participation in any future procurement exercise. There is no guarantee that a tender will follow based on this PIN Notice. Therefore, at this stage we are not looking for the following: Solutions to any requirements; Formal presented proposals which could be constituted as an offer; Suppliers releasing or offering Intellectual Property Rights related information or documents; Evaluation of supplier competencies or capabilities; Short listing, selecting proposals or contracting on the back of this process. If you are unable to register with In-tend or have any questions or problems on how to use this website please email us at: cps@birmingham.gov.uk.
II.3) Estimated date of publication of contract notice:
02/08/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.3) Additional information
This Prior Information Notice (PIN) forms part of research around future commissioning options a soft market assessment and is not part of any procurement process. It is purely investigatory in nature, although it may be used to assist the Council in defining both how viable it is as a proposition and a potential preferred procurement route to advance this programme. Providing a response will not preclude your participation in any future procurement exercise. There is no guarantee that a tender will follow based on this PIN Notice. Therefore, at this stage we are not looking for the following: Solutions to any requirements; Formal presented proposals which could be constituted as an offer; Suppliers releasing or offering Intellectual Property Rights related information or documents; Evaluation of supplier competencies or capabilities; Short listing, selecting proposals or contracting on the back of this process. If you are unable to register with In-tend or have any questions or problems on how to use this website please email us at: cps@birmingham.gov.uk.
VI.5) Date of dispatch of this notice
04/08/2023