II.2.2) Additional CPV code(s)
48000000
72000000
73000000
II.2.3) Place of performance
NUTS code:
UKF1
UKG2
Main site or place of performance:
High Peak and Staffordshire Moorlands regions
II.2.4) Description of the procurement
High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) previously published a Prior Information Notice (PIN) on 20/06/23 ref: 017567-2023 to alert potential suppliers of a future procurement opportunity.
This Contract Notice is now published to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract.
The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024.
The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements
to the subsidiary company when established and operational.
The specification outputs for the Contract will be for the provision of Leisure Facilities back office support through Professional services and IT based systems to facilitate the new company to manage and operate both Authorities Leisure facilities and wellness initiatives, additionally support and be reactive to the Councils' Leisure Transformation programmes across its portfolio.
The Councils will require a main contractor to provide the following outputs as part of their offer, items include but not limited to;
ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]),
Payroll system, Finance, Customer Data, Communications:
- Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information)
- Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records])
- Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records)
and;
- Direct Support, Accident Reporting, Legislative Updates, App KPI Management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term is 36 months with further permitted extensions of 2 x 12 month periods upto 60 months.
Options for additional and higher level professional support will be included within the ITT, these will be determined by the Councils if they wish to appoint under this contract against those options.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No