Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Origin Housing
St Richards House, 110 Eversholt St
London
NW1 1BS
UK
Contact person: Procurement Team
E-mail: procurement@effefftee.co.uk
NUTS: UKI
Internet address(es)
Main address: https://www.originhousing.org.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
UK
Contact person: Procurement Team
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: https://www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-6921 Origin Homes Fire Safety Maintenance Services Contract
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is for the servicing, maintenance and repair of fire safety systems and equipment within properties owned and managed by Origin Housing. The estimated annual contract value is 1360000.00 GBP. This is segregated into Servicing and Maintenance (Repairs) - 560000.00 GBP and New Complete Installations - 800000.00 GBP. The figure for new installations is not a guaranteed repeated annual value. This value is likely to reduce and fluctuate annually over the duration of the contract. It is advised that Candidates consider this and provide a submission on the basis of the value provided for Servicing and Maintenance (Repairs) only.
II.1.5) Estimated total value
Value excluding VAT:
9 520 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45312100
45343000
51700000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London and Hertfordshire
II.2.4) Description of the procurement
The services required by the contract, include but are not restricted to:
- Maintenance and Servicing of Fire Alarm Systems. This includes Dry Risers Maintenance, Automatic Opening Vents (AOV’s), Sprinkler Systems, Hard-Wired Smoke Detection, amongst others.
- Upgrading of Fire Alarm Systems and installations.
The estimated annual contract value of 1360000.00 GBP is segregated into Servicing and Maintenance - 560000.00 GBP and New Complete Installations - 800000.00 GBP Candidates are to note that the figure for new installations is not a guaranteed repeated annual value. This value is likely to reduce and fluctuate annually over the duration of the contract. It is advised that Candidates consider this and provide a submission on the basis of the value provided for Servicing and Maintenance (Repairs) only.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical submission
/ Weighting: 50
Quality criterion: Interview
/ Weighting: 20
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
9 520 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will run for a period of five years with the option for renewal, as decided by Origin, for an extension of up to a further two years, subject to satisfactory reviews. The maximum duration of the contract is therefore seven years. The contract value in this notice is therefore subject to review by Origin and is not guaranteed as this is based upon the maximum term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will invite a minimum of 5 Candidates and envisaged maximum of 7 Candidates, who will have achieved the highest score out of the maximum points available for the Request to Participate stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The indicative value of the Contract is based upon the maximum term of seven years. It is therefore subject to review and not guaranteed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed within the Procurement Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/09/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/10/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229541.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229541)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
10/08/2023