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II.1.1) Title
Estate Services - Grounds Maintenance and Arboriculture Services
Reference number: DN681992
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The opportunity is to deliver estate services – grounds maintenance and arboriculture services. Moat is seeking to enter into long-term partnering agreements with suitably qualified and experienced organisations to deliver high quality, customer-focussed and cost-effective services.
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
Our corporate strategy includes commitments to the implementation of local offers to enable us to tailor our services for local needs, designed by local people. In support of this, we have divided our requirements across our geographical areas and are tendering on the basis of multiple lots for each service.
Moat intends to award four contracts for the provision of grounds maintenance services and three contracts for the provision of arboriculture services.
Bidders may bid for multiple lots, but it is not anticipated that multiple contracts will be awarded to a single Bidder for each service type. For example, this means that a Bidder may be awarded a contract for grounds maintenance services in one geographical area plus one further contract for arboriculture services in the same (or a different) geographical area.
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
Lot No: 1
II.2.1) Title
Grounds Maintenance and Horticulture Services
II.2.2) Additional CPV code(s)
03451000
45112710
45112712
45112723
45233293
77312000
77314000
90511300
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Grounds Maintenance and Horticulture Services
II.2.2) Additional CPV code(s)
03451000
45112710
45112712
45112723
45233293
77312000
77314000
90511300
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Grounds Maintenance and Horticulture Services
II.2.2) Additional CPV code(s)
03451000
45112710
45112712
45112723
45233293
77312000
77314000
90511300
II.2.3) Place of performance
NUTS code:
UKI6
II.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Grounds Maintenance and Horticulture Services
II.2.2) Additional CPV code(s)
03451000
45112710
45112712
45112723
45233293
77312000
77314000
90511300
II.2.3) Place of performance
NUTS code:
UKJ2
II.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Arboriculture Services
II.2.2) Additional CPV code(s)
03452000
77211300
77211400
77211500
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The provision of tree surveys, a tree register and major Arboriculture Services to trees on communal areas of Moat-owned land, and, where directed by Moat, for trees in Customers’ own gardens.
In addition to undertaking the duties associated with tree surveys and the management of trees, the Service Provider shall instruct their operatives to be aware of their responsibility to report any potentially damaged, dangerous, or infected trees that they notice when carrying out any other duties associated with the Contract. Any such observations of trees where urgent attention is needed shall be inspected by a qualified person and a report submitted to Moat immediately they are observed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Arboriculture Services
II.2.2) Additional CPV code(s)
03452000
77211300
77211400
77211500
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKI
UKJ2
II.2.4) Description of the procurement
The provision of tree surveys, a tree register and major Arboriculture Services to trees on communal areas of Moat-owned land, and, where directed by Moat, for trees in Customers’ own gardens.
In addition to undertaking the duties associated with tree surveys and the management of trees, the Service Provider shall instruct their operatives to be aware of their responsibility to report any potentially damaged, dangerous, or infected trees that they notice when carrying out any other duties associated with the Contract. Any such observations of trees where urgent attention is needed shall be inspected by a qualified person and a report submitted to Moat immediately they are observed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
575 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Arboriculture Services
II.2.2) Additional CPV code(s)
03452000
77211300
77211400
77211500
77341000
77342000
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
The provision of tree surveys, a tree register and major Arboriculture Services to trees on communal areas of Moat-owned land, and, where directed by Moat, for trees in Customers’ own gardens.
In addition to undertaking the duties associated with tree surveys and the management of trees, the Service Provider shall instruct their operatives to be aware of their responsibility to report any potentially damaged, dangerous, or infected trees that they notice when carrying out any other duties associated with the Contract. Any such observations of trees where urgent attention is needed shall be inspected by a qualified person and a report submitted to Moat immediately they are observed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2024
End:
08/04/2029
This contract is subject to renewal: Yes
Description of renewals:
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The Contract shall be awarded based on the most economically advantageous Tender received, full details included in the Procurement Documents.
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