Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Contact person: James Holland
Telephone: +44 1782717717
E-mail: james.holland@newcastle-staffs.gov.uk
Fax: +44 1782711032
NUTS: UKG23
Internet address(es)
Main address: http://www.newcastle-staffs.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TRANSPORTATION OF MATERIAL
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste and the Transportation of Paper & Card
II.1.5) Estimated total value
Value excluding VAT:
480 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
LOT 1: Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste
LOT 2: Transportation of Paper & Card
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste
II.2.2) Additional CPV code(s)
44613800
45232470
34928480
II.2.3) Place of performance
NUTS code:
UKG23
Main site or place of performance:
Newcastle-under-Lyme, Stoke-on-Trent, Staffordshire
II.2.4) Description of the procurement
Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste:
The contractor is to supply containers (either 35 or 50 cubic metres) and transportation. The contract shall be effective from no later than 5th August 2022 to 8th August 2024 with a possible extension of two, One year periods, upon satisfactory service delivery as deemed by the Council.
The Council shall deliver all waste to its Knutton Lane Depot, Knutton Lane, Newcastle, ST5 2SL for the contractor to provide suitable and sufficient on site storage and licensed onward transportation to the Councils designated treatment facility(s).
1.1 To provide:-
Containers for Litter, Bulky items and Green waste.
Transport from Knutton Lane, Newcastle-under-Lyme, ST5 2SL to end processer / disposal point.
The Contractor shall maintain a certified system for recording weights of waste delivered to the treatment site which is approved by Staffordshire County Council. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.
All material must be removed from site within 2 days (48 hours) from the Council’s request.
The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/10/2023
End:
15/10/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Council will consider variants or alternate proposal(s) to the specification provided.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Quantities Collected
The quantities of waste collected by the Council will vary on a daily and annual basis. No guarantee can or will be offered by the Council in this regard and the Contractor shall make due allowance to deal with surges by having adequate storage areas or suitably sized treatment plant.
The Council cannot guarantee the tonnage of material that will be collected.
Lot No: 2
II.2.1) Title
Transportation of Paper & Card
II.2.2) Additional CPV code(s)
44613800
34928480
90512000
II.2.3) Place of performance
NUTS code:
UKG23
Main site or place of performance:
Newcastle-under-Lyme, Stoke-on-Trent, Staffordshire
II.2.4) Description of the procurement
The contractor is to transport Card and Paper. The contract shall be effective from no later than 5th August 2022 to 8th August 2024 with a possible extension of two, one year periods, upon satisfactory service delivery as deemed by the Council.
The Council shall deliver all waste to Knutton Lane Depot, Knutton Lane, Newcastle, ST5 2SL for the contractor to provide suitable licensed onward transportation to the Councils designated treatment facility(s).
To provide:-
Transport from Knutton Lane, Newcastle-under-Lyme, ST5 2SL to end processer / disposal point.
The Contractor shall maintain a certified system for recording weights of waste delivered to the treatment site which is approved by Staffordshire County Council. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.
All material must be removed from site within 2 days (48 hours) from the Council’s request.
The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/10/2023
End:
15/10/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Council will consider variants or alternate proposal(s) to the specification provided.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The quantities of waste collected by the Council will vary on a daily and annual basis. No guarantee can or will be offered by the Council in this regard and the Contractor shall make due allowance to deal with surges by having adequate storage areas or suitably sized treatment plant.
The Council cannot guarantee the tonnage of material that will be collected.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As contained in the Invitation to Tenders Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/09/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/09/2023
Local time: 10:00
Place:
The Borough Council of Newcastle-under-Lyme, Castle House, Barracks Road, Newcastle-under-Lyme, ST5 1BL
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=226372.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:226372)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
14/08/2023