Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Prospect Community Housing Ltd
6 Westburn Avenue, Wester Hailes
Edinburgh
EH14 2TH
UK
Contact person: Neil Munro
Telephone: +44 1314585480
E-mail: neil.munr@prospectch.org.uk
Fax: +44 1314532868
NUTS: UKM75
Internet address(es)
Main address: http://www.prospectch.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11963
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Service Contract 2023 - 2028
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors.
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
317 625.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50800000
50531200
50531100
50531000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Wester Hailes, Edinburgh
II.2.4) Description of the procurement
Two stage tendering (all economic operators may submit a SPD (Scotland) application in accordance with Regulation 29 'Restricted Procedure' of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD (Scotland) document v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-006761
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Saltire Facilities Management Ltd
Carnbroe House, 1 Finch Way, Strathclyde Business Park,
Bellshill
ML4 3PE
UK
Telephone: +44 3302020444
Fax: +44 08703360419
NUTS: UKM84
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 317 625.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
SPD (Scotland) Document v1.2, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology;
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified.
1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
A submission will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail.
Prospect Community Housing will disregard, and not evaluate the remainder of a submission should it fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C.
Prospect Community Housing anticipate that the shortlist will be restricted to 5 bidders invited to ITT stage. The highest scoring bidders will be selected for the ITT stage.
(SC Ref:741671)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sherriff Court and Justice of the Peace
Edinburgh
UK
VI.5) Date of dispatch of this notice
15/08/2023