Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DVLA
SA6 7JL
SWANSEA
UK
Contact person: Diane Rees
E-mail: diane.rees2@dvla.gov.uk
NUTS: UK
Internet address(es)
Main address: www.DVLA.gov.uk
Address of the buyer profile: https://dft.app.jaggaer.com/web/login.html
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://dft.app.jaggaer.com/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://dft.app.jaggaer.com/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://dft.app.jaggaer.com/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vehicle Inspection Services
Reference number: PS/22/194
II.1.2) Main CPV code
71000000
II.1.3) Type of contract
Services
II.1.4) Short description
The DVLA is an Executive Agency of the Department for Transport (DfT), based in Swansea. The DVLA’s primary aims are to facilitate road safety and general law enforcement by maintaining accurate registers of drivers and vehicle keepers and to collect Vehicle Excise Duty (VED).
2.1 The Authority has the right to inspect a vehicle in certain circumstances and is provided for in law by:
i. The Road Vehicles (Registration and Licensing) Regulations 2002 (http://www.legislation.gov.uk/uksi/2002/2742/regulation/10/made), and
ii. The Vehicle Excise and Registration Act 1994 (http://www.legislation.gov.uk/ukpga/1994/22/section/22)
2.2 The purpose of an inspection is to confirm specific information about a vehicle that can only be verified with the vehicle physically present. Some vehicles may require a more in-depth inspection than others, depending on what information the Authority needs to confirm. Inspections may take place pre- or post-registration and for a number of reasons, often but not exclusively as a result of an application made to the Authority regarding the vehicle. The basis of the Authority’s decision to inspect a vehicle is usually one of the following:
i. To confirm that the vehicle exists;
ii. To confirm that the vehicle is what it purports to be, either on the Authority’s records or on the application received, by confirming the presence of identifying features particular to the make and model;
iii. To confirm that the applicant is in possession of the vehicle.
II.1.5) Estimated total value
Value excluding VAT:
2 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The DVLA is an Executive Agency of the Department for Transport (DfT), based in Swansea. The DVLA’s primary aims are to facilitate road safety and general law enforcement by maintaining accurate registers of drivers and vehicle keepers and to collect Vehicle Excise Duty (VED).
2.1 The Authority has the right to inspect a vehicle in certain circumstances and is provided for in law by:
i. The Road Vehicles (Registration and Licensing) Regulations 2002 (http://www.legislation.gov.uk/uksi/2002/2742/regulation/10/made), and
ii. The Vehicle Excise and Registration Act 1994 (http://www.legislation.gov.uk/ukpga/1994/22/section/22)
2.2 The purpose of an inspection is to confirm specific information about a vehicle that can only be verified with the vehicle physically present. Some vehicles may require a more in-depth inspection than others, depending on what information the Authority needs to confirm. Inspections may take place pre- or post-registration and for a number of reasons, often but not exclusively as a result of an application made to the Authority regarding the vehicle. The basis of the Authority’s decision to inspect a vehicle is usually one of the following:
i. To confirm that the vehicle exists;
ii. To confirm that the vehicle is what it purports to be, either on the Authority’s records or on the application received, by confirming the presence of identifying features particular to the make and model;
iii. To confirm that the applicant is in possession of the vehicle.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract term will initially be 3 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
After 36 months of the live service there are 2 x 12 months options to extend
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/09/2023
Local time: 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2024
IV.2.7) Conditions for opening of tenders
Date:
22/09/2023
Local time: 00:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Department for Transport
Great Minster House
LONDON
SW1P 4DR
UK
VI.5) Date of dispatch of this notice
17/08/2023