Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.
Give Feedback
Cymraeg

Contract Notice

Maintenance Support for Class 395 High Speed Rolling Stock

  • First published: 19 August 2023
  • Last modified: 19 August 2023

    This file may not be fully accessible.

  •  

Information icon

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Information icon
You are viewing an expired notice.

Contents

Summary

OCID:
ocds-h6vhtk-03f509
Published by:
SE TRAINS LIMITED
Authority ID:
AA81550
Publication date:
19 August 2023
Deadline date:
21 September 2023
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

This lot relates to the procurement of a TSSSA contract which will include a number of key requirements including but not limited to:

• The supplier will be responsible for providing technical support, which will include supporting Southeastern to achieve continuous improvement in the safety, reliability, modifications and efficiency of maintenance of the Class 395 units. This will be at a set level with an agreed price for additional support

• The supplier shall be responsible for providing technical engineering capability to enable design and development activities and opportunities to be undertaken.

• The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares (including the overhaul of major components), required to complete all planned maintenance tasks (both light and heavy) detailed in the maintenance schedules and at the periodicities specified.

• The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares required for corrective maintenance, including work arising from exams and defect repairs, including damage and vandalism. The supplier will be responsible for ensuring there are sufficient spares available on demand.

• The supplier will be responsible for the receipting, storage, management, and issuing of materials and spares at specified Southeastern locations.

• It is anticipated that Southeastern will provide a float of owner owned spares to support materials supply and management, which would be returned to Southeastern at the end of any contract.

• The supplier will be responsible for the implementation of materials and spares management system and supporting any integration required with Southeastern's systems.

• There will be a performance regime attached to the supply of materials and spares, with service credits or liquidated damages payable for lateness and failure to supply.

• A fixed price will be required such that the supplier will be responsible for materials and spares supply consumption risk (excluding certain damage and vandalism items).

• The supplier may be required to be responsible for all relevant technical support staff and stores employees. This includes the Transfer Undertakings and Protection of Employment (TUPE) of the incumbent supplier's technical and stores employees, including materials managers.

• The supplier shall develop and maintain the materials management system, which includes the system at the depot. The supplier will provide Southeastern with access and training for the materials management system at no extra cost, and will be responsible for integrating this with Southeastern's systems (e.g. Equinox and Oracle).

• Southeastern will manage material transactions at the depot using the supplier's materials management system, which shall include booking in, storing and booking out of materials.

• The supplier shall provide demand planning, materials supply optimization, and inventory management (to include stockholding) to ensure the requirements of the Southeastern's maintenance and overhaul plans, demand forecasts, and over the counter requests are met.

Full notice text

Contract notice – utilities

Section I: Contracting entity

I.1) Name and addresses

SE TRAINS LIMITED

03266762

4 More London Riverside

LONDON

SE1 2AU

UK

Contact person: Tim Stockford

E-mail: tim.stockford@southeasternrailway.co.uk

NUTS: UKI32

Internet address(es)

Main address: www.Southeasternrailway.co.uk

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://www.smartsurvey.co.uk/s/QI2R87/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.smartsurvey.co.uk/s/QI2R87/


I.6) Main activity

Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maintenance Support for Class 395 High Speed Rolling Stock

II.1.2) Main CPV code

50222000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Short description of the contract SE Trains Limited (trading as Southeastern) is currently exploring alternative options for the maintenance of its class 395 high speed rolling stock.

In order to achieve best value for money for the UK taxpayer, a tender process consisting of two (2) lots is planned to be undertaken for the delivery of a maintenance service contract in the form of either a Technical Support and Spares Supply Agreement (TSSSA) or a Spares Supply Agreement (SSA).

Any contract awarded as part of this procurement will be expected to mobilise fully by October 2024 in order to support Southeastern's operations.

At this stage, interested parties are invited to express their interest by completing the survey in the link provided, confirming which Lot(s) they wish to be considered for.

Full procurement documentation will be provided to those parties that express an interest after the time limit for receipt of tenders (see section IV) has passed. No procurement documents shall be released upon expression of interest.

Interested parties should also note that partaking in this procurement process may not result in any award and suppliers are taking part at their own cost and risk. The issue of this contract notice (or any other procurement document) does not have any contractual effect or create any form of contract (implied or otherwise) between Southeastern and any other person.

Southeastern will not be liable, under any circumstances, for any bid costs, expenditure, work or effort incurred by a Bidder in proceeding with or participating in this procurement, including if the procurement process is terminated or amended at any stage prior to contract execution.

Southeastern reserves the right to amend, modify and/or add further stages to or terminate the process at any stage prior to contract execution.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contracting entity will award only one contract at the end of this procurement, having undertaken and completed an assessment of best overall value (both technical and commercial) of the bids received for both lots.

II.2) Description

Lot No: 1

II.2.1) Title

Technical Support & Spares Supply Agreement for Class 395 Rolling Stock

II.2.2) Additional CPV code(s)

50222000

II.2.3) Place of performance

NUTS code:

UKJ


Main site or place of performance:

Ashford Train Maintenance Centre

Kent

TN23 1EZ

II.2.4) Description of the procurement

This lot relates to the procurement of a TSSSA contract which will include a number of key requirements including but not limited to:

• The supplier will be responsible for providing technical support, which will include supporting Southeastern to achieve continuous improvement in the safety, reliability, modifications and efficiency of maintenance of the Class 395 units. This will be at a set level with an agreed price for additional support

• The supplier shall be responsible for providing technical engineering capability to enable design and development activities and opportunities to be undertaken.

• The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares (including the overhaul of major components), required to complete all planned maintenance tasks (both light and heavy) detailed in the maintenance schedules and at the periodicities specified.

• The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares required for corrective maintenance, including work arising from exams and defect repairs, including damage and vandalism. The supplier will be responsible for ensuring there are sufficient spares available on demand.

• The supplier will be responsible for the receipting, storage, management, and issuing of materials and spares at specified Southeastern locations.

• It is anticipated that Southeastern will provide a float of owner owned spares to support materials supply and management, which would be returned to Southeastern at the end of any contract.

• The supplier will be responsible for the implementation of materials and spares management system and supporting any integration required with Southeastern's systems.

• There will be a performance regime attached to the supply of materials and spares, with service credits or liquidated damages payable for lateness and failure to supply.

• A fixed price will be required such that the supplier will be responsible for materials and spares supply consumption risk (excluding certain damage and vandalism items).

• The supplier may be required to be responsible for all relevant technical support staff and stores employees. This includes the Transfer Undertakings and Protection of Employment (TUPE) of the incumbent supplier's technical and stores employees, including materials managers.

• The supplier shall develop and maintain the materials management system, which includes the system at the depot. The supplier will provide Southeastern with access and training for the materials management system at no extra cost, and will be responsible for integrating this with Southeastern's systems (e.g. Equinox and Oracle).

• Southeastern will manage material transactions at the depot using the supplier's materials management system, which shall include booking in, storing and booking out of materials.

• The supplier shall provide demand planning, materials supply optimization, and inventory management (to include stockholding) to ensure the requirements of the Southeastern's maintenance and overhaul plans, demand forecasts, and over the counter requests are met.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Southeastern intends to award a contract with an initial term of 3 years, with additional options to extend, at Southeastern's sole discretion, up to a maximum duration of 10 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Spares Supply Agreement for Class 395 Rolling Stock

II.2.2) Additional CPV code(s)

50222000

II.2.3) Place of performance

NUTS code:

UKJ


Main site or place of performance:

Ashford Train Maintenance Centre

Kent

TN23 1EZ

II.2.4) Description of the procurement

This lot relates to the procurement of a SSA contract which will include a number of key requirements including but not limited to:

• The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares (including the overhaul of major components), required to complete all planned maintenance tasks (both light and heavy) detailed in the maintenance schedules and at the periodicities specified.

• The supplier will be responsible for the procurement, logistics, delivery, supply and management of maintenance materials and spares required for corrective maintenance, including work arising from exams and defect repairs, including damage and vandalism. The supplier will be responsible for ensuring there are sufficient spares available on demand.

• The supplier will be responsible for the receipting, storage, management, and issuing of materials and spares at specified Southeastern locations.

• It is anticipated that Southeastern will provide a float of owner owned spares to support materials supply and management, which would be returned to Southeastern at the end of any contract.

• The supplier will be responsible for the implementation of materials and spares management system and supporting any integration required with Southeastern's systems.

• There will be a performance regime attached to the supply of materials and spares, with service credits or liquidated damages payable for lateness and failure to supply.

• All pricing will be on a Spares Price List basis, such that the supplier will not be responsible for materials and spares supply consumption risk.

• The supplier may be required to be responsible for all stores employees at the depot. This includes the Transfer Undertakings and Protection of Employment (TUPE) of the incumbent supplier's stores employees, including materials managers.

• The supplier shall develop and maintain the materials management system, which includes the system at the depot. The supplier will provide Southeastern with access and training for the materials management system at no extra cost, and will be responsible for integrating this with Southeastern's systems (e.g. Equinox and Oracle).

• Southeastern will manage material transactions at the depot using the supplier's materials management system, which shall include booking in, storing and booking out of materials.

• The supplier shall provide demand planning, materials supply optimization, and inventory management (to include stockholding) to ensure the requirements of the Southeastern's maintenance and overhaul plans, demand forecasts, and over the counter requests are met.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Southeastern intends to award a contract with an initial term of 3 years, with additional options to extend, at Southeastern's sole discretion, up to a maximum duration of 10 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders expressing an interest must be able to provide evidence of previous experience managing and delivering the requirements of contracts of a comparable scale and complexity, with previous rolling stock maintenance spares and supply experience essential.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated with call for competition

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/09/2023

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/10/2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court of England & Wales, Technology and Construction Court,

London

UK

VI.5) Date of dispatch of this notice

18/08/2023

Coding

Commodity categories

ID Title Parent category
50222000 Repair and maintenance services of rolling stock Repair, maintenance and associated services related to railways and other equipment

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
tim.stockford@southeasternrailway.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
Follow Sell2Wales
Email icon
Sell2Wales Helpline
0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.

Give feedback about this page
All content is available under the Open Government License, except where otherwise stated.