Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Waste Collection Services for Portsmouth International Port
II.1.2) Main CPV code
90511000
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth City Council ('the council') invited tenders from suitably qualified suppliers to provide waste collection services primarily at Portsmouth International Port ('the port').
The following waste streams required collection:
CORE WASTE STREAM REQUIREMENTS:
- General waste - non recyclable
- General waste - recyclable
- Food waste
- Cat 1 international food waste
- Plastic waste
- Paper and cardboard
- Glass
- Metal (Ferrous and non-ferrous)
- Wood waste
Non-Core WASTE STREAM REQUIREMENTS:
- Cooking oil on pallets and in IBCs
- Grease trap
- Gas bottles
- Incinerator ash
- Hazardous waste such as oily rags, paint tins etc.
- Medical Waste
- Lampsafe
- WEEE waste
- Scrubber waste
The services required relate to the handling of waste generated directly at the port and waste collection requirements of visiting visiting vessels such as cruise vessels. Waste collection services were also required at the The Camber, Old Portsmouth which accommodates fishing and other smaller vessels.
The initial contract term is for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.
Suppliers could bid on the basis of utilising sub-contracting arrangements, however the lead supplier / contractor is required to maintain overall responsibility for delivery of all contract requirements.
Suppliers could submit tenders in respect of one or both of two Lot options, being:
- Lot 1 - Core Waste Stream Requirements
- Lot 2 - Core & Non-Core Waste Stream Requirements
The estimated value of the contact in respect of each Lot option could range from approximately:
- Lot 1 - £75,000 - £100,000 per annum
- Lot 2 - £100,000 - £150,000 per annum
The actual value of the contract is variable and will be driven by trade levels at the port which will determine the volume of waste which will require collection, therefore the values stated above are non-binding.
The Council had sole discretion decide which lot to award from, however it was the Council's preference to award from lot 2 subject to confidence in delivery and affordability.
The Council notified all bidders of award of the contract on 11th July to Biffa Waste Services Ltd under Lot 2 for contract start on 1st November 2023.
The Council reserves the right to add / remove types of waste streams and amend volumes of waste to the contract throughout the contract term in order to meet any changes in operational requirements.
The procurement process was run in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
613 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
03416000
19600000
90511100
90511400
90513200
90513300
90513400
90513500
90514000
90524000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
Portsmouth International Port and The Camber, Old Portsmouth.
II.2.4) Description of the procurement
Delivery of all Core Waste Stream Requirements, being:
• General waste - non recyclable
• General waste - recyclable
• Food waste
• Cat 1 international food waste
• Paper and cardboard
• Plastic waste.
• Glass
• Metal (ferrous and non-ferrous)
• Wood waste
AND
Delivery of all Non-Core Waste Streams Requirements, being: :
• Cooking oil on pallets and in IBCs
• Grease trap
• Gas bottles
• Incinerator ash
• Hazardous waste such as oily rags, paint tins etc.
• Medical Waste
• Lampsafe
• WEEE waste
• Scrubber waste
II.2.5) Award criteria
Quality criterion: Operational Requirements
/ Weighting: 27%
Quality criterion: Management & Resourcing
/ Weighting: 20%
Quality criterion: Environmental
/ Weighting: 13%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-010407
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2023
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Biffa Waste Services Ltd
0946107
High Wycombe
UK
NUTS: UKJ1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 613 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract was awarded for Lot 2 only.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WCA 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
18/08/2023