Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LINKAGE COMMUNITY TRUST
504913
Toynton Hall, Main Road, Toynton All Saints
SPILSBY
PE23 5AE
UK
Contact person: Valerie Waby
Telephone: +44 1790755005
E-mail: info@linkage.org.uk
NUTS: UKF30
Internet address(es)
Main address: https://www.linkage.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.dropbox.com/scl/fo/t45i17enrowxafsfhdjp8/h?dl=0&rlkey=tojt319k4j95ga6bcc53ol3zx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
info@linkage.org.uk
brownhilltop@btopenworld.com
Duncan@rmauk.co.uk
UK
E-mail: info@linkage.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.linkage.org.uk/
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Other: Education and care
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Weelsby Hall heritage project Design Team
II.1.2) Main CPV code
71200000
II.1.3) Type of contract
Services
II.1.4) Short description
The lead consultant is to engage, manage and coordinate a team of architectural, engineering and other consultant designers to develop a scheme of repair, refurbishment and renovation works for Linkage's Weelsby Hall site in Grimsby, North East Lincolnshire.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE13
II.2.4) Description of the procurement
Linkage has been successful in its application to the National Lottery Heritage Fund for a round 1 grant to rescue three of the neglected historic buildings on site and renovate them for future viable use. The project name is 'An inclusive and sustainable future for Weelsby Hall'. A grant has also been secured from the Pilgrim Trust.
Linkage is seeking to appoint a design team incorporating the following disciplines:
• Lead Architect
• Structural & Civil Engineer
• Mechanical & Electrical Services Engineer
• CDM Principal Designer
Linkage's vision is to safeguard Weelsby Hall's heritage by renovating and refurbishing the historic buildings for productive use, creating jobs and generating an income to fund their on-going maintenance.
The proposed scheme includes, in summary:
• Refurbishment and reconfiguration of the Hall for use as a Centre of Excellence for Care Training, including a sensory integration suite, and accessible offices to the first floor
• Renovation of the Courtyard Outbuildings to create residential care accommodation for people with more complex needs (higher levels of acuity)
• Repair and refurbishment of the small Oasis building for use as a base for Linkage's Maintenance team
The initial contract will be let for the duration of the project's Development Phase (RIBA stages 0-3), expected to last 12 months, with the option to extend for a further period to cover the Delivery Phase (RIBA Stages 4-7). The current programme identifies the following indicative timescales for the Design Team's input:
Development Phase: October 2023 - May 2024
Delivery Phase: January 2025 - December 2026
The option to extend for the second period (Delivery Phase) is subject to external funding being approved, in addition to satisfactory performance of the contract during the Development Phase. The two periods of engagement are not continuous.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/10/2023
End:
31/05/2024
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be let for the duration of the project's Development Phase (RIBA stages 0-3), expected to last 12 months, with the option to extend for a further period to cover the Delivery Phase (RIBA Stages 4-7). The option to extend for the second period (Delivery Phase) is subject to external funding being approved, in addition to satisfactory performance of the contract during the Development Phase. If the project is successful in gaining round 2 approval from the Heritage Fund, Linkage plans to continue with the same consultant team unless there is a reason why this is no longer appropriate.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Requirements as specified within the tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/09/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/09/2023
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Tenders must be submitted electronically via email to the following addresses:
info@linkage.org.uk
brownhilltop@btopenworld.com
Duncan@rmauk.co.uk
Bidders must use the following text for the subject of their submission email:
Weelsby Hall heritage project Design Team submission
File sharing websites such as WeTransfer or Dropbox may be used to support the submission of large files.
Please email any clarifications by 12:00 noon on 11 September 2023. Responses to clarifications will be shared with all bidders.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
18/08/2023