Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
UK
Contact person: Mrs Vanessa Squibb
Telephone: +44 1983821000
E-mail: vanessa.squibb@iow.gov.uk
NUTS: UKJ34
Internet address(es)
Main address: http://www.iow.gov.uk
Address of the buyer profile: http://www.iow.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Office Supplies for Authority Locations on the Isle of Wight
Reference number: DN641499
II.1.2) Main CPV code
30192000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) for the provision of Office Supplies for Authority Locations on the Isle of Wight.
This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.
The Authority requires the provision of office supplies to 20 Location points across the Isle of Wight (note – this number may increase/decrease over the term of the contract). To be ordered online using an agreed Core List of items, as well as other available products (non-core). The Location list is shown in Specification Document Annex 1 and the Core List is shown in Specification Document Annex 2.
The Authority is seeking one supplier for the provision of the office supplies contract.
In line with the Authority’s Climate and Environment Strategy (2021-2040), it is aiming to:
• Reduce single-use items across all Authority activities by at least 80% by 2030;
• Reduce carbon footprint from office waste by 85% in order to help the Authority reach net carbon zero by 2030.
The Authority expects the supplier to support these aims in the provision of office supplies contract.
The term of the contract shall be 13 July 2023 until 12 July 2026 with the option to extend for up to a further 12 months at the sole discretion of the Authority.
Please note that this is a non-exclusive contract and no guarantees of value or volume of spend.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
133 450.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ34
II.2.4) Description of the procurement
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) for the provision of Office Supplies for Authority Locations on the Isle of Wight.
This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.
The Authority requires the provision of office supplies to 20 Location points across the Isle of Wight (note – this number may increase/decrease over the term of the contract). To be ordered online using an agreed Core List of items, as well as other available products (non-core). The Location list is shown in Specification Document Annex 1 and the Core List is shown in Specification Document Annex 2.
The Authority is seeking one supplier for the provision of the office supplies contract.
In line with the Authority’s Climate and Environment Strategy (2021-2040), it is aiming to:
• Reduce single-use items across all Authority activities by at least 80% by 2030;
• Reduce carbon footprint from office waste by 85% in order to help the Authority reach net carbon zero by 2030.
The Authority expects the supplier to support these aims in the provision of office supplies contract.
The term of the contract shall be 13 July 2023 until 12 July 2026 with the option to extend for up to a further 12 months at the sole discretion of the Authority.
Please note that this is a non-exclusive contract and no guarantees of value or volume of spend.
II.2.5) Award criteria
Quality criterion: Quality Methodology - Supply (demonstration of quality control throughout the supply chain, and ongoing management proposal of our contract)
/ Weighting: 19
Quality criterion: Quality Methodology – Delivery of Goods
/ Weighting: 19
Quality criterion: Social Value
/ Weighting: 10
Quality criterion: Climate, Environment and UNESCO Biosphere Impact
/ Weighting: 7
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
There is the option to extend for up to a further 12 months at the sole discretion of the Authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Any values given are estimated over the whole contract term including the possible extension periods. There is no value or volume of work guaranteed.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-008375
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OT Group Limited t/a Office Depot
Unit 1, Alexandria Drive, Ashton-Under-Lyne,
Tameside
OL7 0QN
UK
NUTS: UKJ34
Internet address(es)
URL: www.iow.gov.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 133 450.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Any values given are estimated over the whole contract term including the possible extension periods. There is no value or volume of work guaranteed.
VI.4) Procedures for review
VI.4.1) Review body
The High Court
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
18/08/2023