II.2.2) Additional CPV code(s)
45311000
45315000
45350000
50531100
50710000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
Stafford Borough Council wishes to appoint a supplier to undertake the following for public buildings: Minor Works and Maintenance, PAT Testing, Fire Alarm Maintenance, Gas Servicing, and Maintenance of Boilers.
The electrical contractor shall undertake all repairs and maintenance of the electrical installation at all Stafford Borough Council public buildings and sites. It may be necessary for the contractor to attend other sites not listed in 1.1 Site Addresses if instructed by the Contract Administrator acting on behalf of the Council. The contractor shall be a member of the NICEIC, ECA or similar and approved organisation.
The contractor shall inspect, test and maintain all fire alarm systems within Stafford Borough Council public buildings.
The contractor shall undertake two six-monthly tests and inspection of the emergency lights in the Stafford Borough Council public buildings
The contractor shall carry out portable appliance testing as indicated by the Electricity at Work Act 1989 as outlined in the Health and Safety Executive's Guidance Note (INDG236)
All work is to be carried out by operatives holding the relevant Gas Safe registration. All operatives will hold current competency certificates in respect of
a) Gas Safety - Commercial
b) Gas Boilers - Commercial
The inspection and maintenance service is intended to demonstrate compliance with the following
• Gas Safe Register
• HSE Approved Code of Practice L56 Safety in the installation and use of gas systems and appliances
• Gas Safety (Installation and Use) Regulations 1998
• Gas Safety (Management) Regulations 1996
• Gas Appliances (Safety) Regulations 1995
• The Health and Safety at Work etc. Act 1974
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
560 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
14/11/2023
End:
13/11/2027
This contract is subject to renewal: Yes
Description of renewals:
14th November 2023 to 13th November 2025, with an additional option to extend by 14th November 2025 to 13th November 2026, and 14th November 2026 to 13th November 2027.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend by 14th November 2025 to 13th November 2026, and 14th November 2026 to 13th November 2027.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
- https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a Framework Agreement between the appointed provider and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as
and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework.
Please see the tender documentation for further details.
The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighbouring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils,
Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate
Financing / Payment:
- payments may be made following acceptance by the banking agents of Stafford Borough Council
Legal form of groups of providers:
- no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge:
http://www.staffordshire.gov.uk/business/procurement/Community-Right-toChallenge/Community-Right-to-Challenge.aspx