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Contract Award Notice

Cleanroom Management Systems

  • First published: 24 August 2023
  • Last modified: 24 August 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-038b75
Published by:
University of Southampton
Authority ID:
AA20936
Publication date:
24 August 2023
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV.

The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions:

a. Tool booking,

b. Tool & user management (downtime, user access etc),

c. Training management,

d. Tool income management via finance,

e. Tool performance reporting,

In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.

Procurement Process:

This procurement process is being conducted as an open procedure; consisting of an Invitation to Tender stage

Invitation to Tender (ITT) stage -Tenderers will be invited to submit formal tenders at this stage

Contract Period:

The University proposes to enter into a Contract for 60 months - this will be the maximum contract period, including any potential extensions with the successful tenderer.

This will comprise of an initial contract period of 36 months for the provision of the software and services.

The contract will be effective on signing. The initial term of the of 36 months will run from the date of delivery of the softwae and service with extensions if so agreed by the University, running from the expiry of the initial contract period.

Contract Value:

The estimated value of the initial 3-year contract period is within the range of £100,000 to £150,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

UNIVERSITY OF SOUTHAMPTON

10007158

HIGHFIELD CAMPUS,UNIVERSITY ROAD

SOUTHAMPTON

SO171BJ

UK

E-mail: procurement@soton.ac.uk

NUTS: UKJ32

Internet address(es)

Main address: www.southampton.ac.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleanroom Management Systems

Reference number: 2022UoS-0471

II.1.2) Main CPV code

72321000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV.

The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions:

a. Tool booking,

b. Tool & user management (downtime, user access etc),

c. Training management,

d. Tool income management via finance,

e. Tool performance reporting,

In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 147 920.00  GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ32


Main site or place of performance:

Southampton, Hampshire, UK

II.2.4) Description of the procurement

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV.

The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions:

a. Tool booking,

b. Tool & user management (downtime, user access etc),

c. Training management,

d. Tool income management via finance,

e. Tool performance reporting,

In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.

Procurement Process:

This procurement process is being conducted as an open procedure; consisting of an Invitation to Tender stage

Invitation to Tender (ITT) stage -Tenderers will be invited to submit formal tenders at this stage

Contract Period:

The University proposes to enter into a Contract for 60 months - this will be the maximum contract period, including any potential extensions with the successful tenderer.

This will comprise of an initial contract period of 36 months for the provision of the software and services.

The contract will be effective on signing. The initial term of the of 36 months will run from the date of delivery of the softwae and service with extensions if so agreed by the University, running from the expiry of the initial contract period.

Contract Value:

The estimated value of the initial 3-year contract period is within the range of £100,000 to £150,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.

II.2.5) Award criteria

Quality criterion: Commercial Requirements / Weighting / Weighting: 20

Quality criterion: User Accounts / Weighting / Weighting: 10

Quality criterion: Reservation Management / Weighting / Weighting: 10

Quality criterion: Tool management / Weighting / Weighting: 10

Quality criterion: Training management / Weighting / Weighting: 10

Quality criterion: Finance functions / Weighting / Weighting: 10

Quality criterion: KPIs/Reports / Weighting / Weighting: 10

Quality criterion: LOT Tracking / Weighting / Weighting: 2

Quality criterion: Non-LOT Tracking / Weighting / Weighting: 2

Quality criterion: Communication / Weighting / Weighting: 8

Quality criterion: Technical and Non-Functional System Requirements / Weighting / Weighting: 8

Quality criterion: Admin/Office / Weighting / Weighting: 3

Price / Weighting:  20

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2022/S 000-034648

Section V: Award of contract

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

04/08/2023

V.2.2) Information about tenders

Number of tenders received: 5

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Stratocore

533150991

140, Bis Rue de Rennes, Paris, France

Paris

UK

NUTS: UKJ32

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 147 920.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

University of Southampton

University Road

Southampton

SO17 1BJ

UK

E-mail: procurement@soton.ac.uk

VI.5) Date of dispatch of this notice

23/08/2023

Coding

Commodity categories

ID Title Parent category
72321000 Added-value database services Database services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@soton.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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