II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertfordshire and West Essex
II.2.4) Description of the procurement
This Contract Award Notice is intended to inform the market that NHS Hertfordshire and West Essex Integrated Care Board (HWE ICB) have entered into a contract with BJM IG Privacy Limited - Data Privacy Simplified Limited, to deliver professional Information Governance Support Services.
This follows the publication of a Voluntary Ex Ante Transparency (VEAT) Notice on 13th July 2023 (reference: 2023/S 000-018914) which provided confirmation of the Authority's intention to enter into a contract with the identified supplier.
This is a short-term arrangement whilst HWE ICB makes the necessary arrangements to transition this service safely back in house. The service includes:
- Continuation of GP DPO support.
- Providing ad hoc IG advice when needed
- Providing ad hoc cover for e.g., Subject Access Requests, where the case may be particularly sensitive or require additional support.
- That this cover is in place for the 23/24 financial year.
The above work will be commissioned with the longer-term intention of:
• Aiming to bring this work inhouse – with a better understanding over capacity required.
• Reviewing the ICBs statutory duties in providing wider DPO support
• Having provided a realistic period to observe the scale and scope of work likely to be experienced through the increased delegation to ICBs with Community Pharmacy, Dentistry and Ophthalmology.
• Providing the newly created team with an opportunity to bed down and have backup support if needed.
BJM Privacy - Data Privacy Simplified Limited, have been providing this service to HWE ICB since the incorporation of the ICB on 1st July 2022. The total value of this arrangement fell underneath the thresholds for competition in line with the Public Contract Regulations (PCR). The total cumulative value of the service since the initial contract began is now above the thresholds for tendering under PCR.
Competition is not being sought for these services on this occasion as it would cause significant disruption and impact negatively on continuity. This is also a short-term arrangement to bridge a gap whilst the services transition. There is no clear benefit from conducting a formal tender process.
The previous value of work awarded to the supplier was £122,112 (excluding VAT).
The new contract will end on 31st March 2024 and has a value of £153,372 (inclusive of VAT).
Therefore, the total new cumulative value of the contract (considering the previous work and the proposed new work) is £299,906 (inclusive of VAT).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 100
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In line with best practice, the Authority applied a 10-day standstill period prior to conclusion of the contract.