Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
Contact person: Julie Mahoney
Telephone: +44 1962814908
E-mail: procurement@winchester.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72125&B=WCC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72125&B=WCC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
THE PROVISION OF THE PARK AND RIDE BUS SERVICE IN WINCHESTER
Reference number: WCC/ENG/001
II.1.2) Main CPV code
60112000
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council (“The Council”) invites suitable organisations to tender for the Park
and Ride (P&R) Service in Winchester. The current eight-year contract is due to expire April 2024.
The council has declared a Climate Emergency and addressing the climate crisis and reaching carbon neutrality is one of the city council’s overarching priorities. To support, the council are seeking a service using vehicles which operate on hydrotreated vegetable oil fuel (HVO) contributing significantly to reducing CO2 emissions in Winchester.
II.1.5) Estimated total value
Value excluding VAT:
6 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34121100
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester
II.2.4) Description of the procurement
The provision for a network of Park and Ride (P&R) sites surrounding Winchester was first adopted and developed by both Winchester City Council and Hampshire County Council in the early nineties.
The council has declared a Climate Emergency and addressing the climate crisis and reaching carbon neutrality is one of the city council’s overarching priorities. To support, the council are seeking a service using vehicles which operate on hydrotreated vegetable oil fuel (HVO) contributing significantly to reducing CO2 emissions in Winchester. It is anticipated that the use of HVO fuel is an interim step on its transition to a Zero Emission P&R operation.
A new contract is to commence April 2024
The service operates Mondays (0625 – 1930) to Saturdays (0700 – 1930), except Bank and Public Holidays. An enhanced timetable of operation is also required to cover the five-week pre-Christmas shopping period.
The service has been successful in accommodating large numbers of commuter vehicles, which would otherwise exacerbate peak hour congestion in the city and more recently facilitating the development of Winchester’s shopping and visitor experience to promote a vibrant economy.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract also includes an option to extend by a further 36 months (3 years). The decision to exercise the extension will be at the sole discretion of the council, dependent upon if the service has moved (subject to funding) to using zero emission buses and amongst other matters, Supplier performance during the Term of the Contract.
Such changes to the service will be subject to the Change Control Procedure as detailed within the Terms & Conditions of Contact and in accordance with, Regulation 72 of the Public Contract Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The requirements are stated in the Selection Questionnaire, Invite to Tender and in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents and Terms and Conditions of the Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/09/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Tender Pack can be accessed via the portal:
https://uk.eu-supply.com/login.asp?B=UK
To register for this procurement opportunity and access the documents, paste the above
URL into your browser and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form
If you need any further assistance with registration or have any queries about using the portal, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00).
VI.4) Procedures for review
VI.4.1) Review body
London High Court of England and Wales
London
UK
Telephone: +44 2079477156
VI.4.4) Service from which information about the review procedure may be obtained
Service Lead - Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
VI.5) Date of dispatch of this notice
23/08/2023