Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
Contact person: Catharine Dempsey
Telephone: +44 1313303572
E-mail: catharine.dempsey@prisons.gov.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SPS-02006 The Provision of Trade Services
Reference number: SPS-02006
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this Contract is to provide the SPS with the following services when required:
Maintenance Engineer – Electrical: Planned, reactive and minor project electrical work, including fault finding, including inspection and testing work to BS7671.
Maintenance Engineer – Mechanical: Planned, reactive and minor project plumbing, mechanical, heating and ventilation work. Including fault finding, testing and inspection work.
The intention is to split the contract over 4 geographical lots:
Lot 1: HMP Inverness
Lot 2: HMP&YOI Grampian
Lot 3: HMP Barlinnie
HMP Castle Huntly Cornton Vale
HMP Edinburgh
HMP Glenochil
HMP Greenock
HMP Low Moss
HMP Perth
HMP & YOI Polmont
HMP Shotts
Lot 4: HMP Dumfries
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Each lot shall be evaluated separately. Where the same bidder is successful for multiple lots then we reserve the right to award these lots as one contract
II.2) Description
Lot No: 1
II.2.1) Title
SPS02006A The Provision of Trades Services to HMP Inverness
II.2.2) Additional CPV code(s)
50000000
71333000
71334000
II.2.3) Place of performance
NUTS code:
UKM62
Main site or place of performance:
HMP Invernes, Duffy Dr, Inverness IV2 3HH
II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An extension term of up to 24 months shall be available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
SPS-02006B The Provision of Trade Services at HMP&YOI Grampian
II.2.2) Additional CPV code(s)
71333000
71334000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
South Rd, Peterhead AB42 2YY
II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An extension term of up to 24 months shall be available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
SPS-02006C The Provision of Trade Services at Multiple Sites
II.2.2) Additional CPV code(s)
71333000
71334000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
HMP Barlinnie
HMP Castle Huntly Cornton Vale
HMP Edinburgh
HMP Glenochil
HMP Greenock
HMP Low Moss
HMP Perth
HMP & YOI Polmont
HMP Shotts
II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An extension term of up to 24 months shall be available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
SPS-02006D The Provision of Trades Services to HMP Dumfries
II.2.2) Additional CPV code(s)
71333000
71334000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Terregles St, Dumfries DG2 9AX
II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An extension term of up to 24 months shall be available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All Supplier Representatives shall hold the following qualifications as a minimum:
Electrical Services:
-Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism); and
-Achieved City & Guilds 2382 or equivalent working to BS7671 18th Edition.
Mechanical Services:
-Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism) e.g. NVQ/SVQ Level 3 Plumbing & Heating Qualification.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All Supplier Representatives shall hold the following qualifications as a minimum:
Electrical Services:
-Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism); and
-Achieved City & Guilds 2382 or equivalent working to BS7671 18th Edition.
Mechanical Services:
-Have served a related recognised apprenticeship (and achieved at least NC and SVQ Level 3 or equivalents in that area of specialism) e.g. NVQ/SVQ Level 3 Plumbing & Heating Qualification.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-020621
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/09/2023
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July/ August 2027
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24999. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:742578)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Chalmers Street
Edinburgh
EH1 1LB
UK
Internet address(es)
URL: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
VI.5) Date of dispatch of this notice
25/08/2023