Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Ambulance Service
1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Alex Little
E-mail: Alex.little1@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scottishambulance.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00393
I.1) Name and addresses
NHS Ayrshire & Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
Ayr
KA6 6AB
UK
Telephone: +44 1294323219
E-mail: procurement@aapct.scot.nhs.uk
NUTS: UKM94
Internet address(es)
Main address: http://www.nhsaaa.net
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00060
I.1) Name and addresses
Dumfries and Galloway Health Board
Mountainhall Treatment Centre, Bankend Road
Dumfries
DG1 4AP
UK
Telephone: +44 1387246246
E-mail: dg.feedback2@nhs.scot
NUTS: UKM92
Internet address(es)
Main address: www.nhsdg.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065
I.1) Name and addresses
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
UK
Telephone: +44 1412015388
E-mail: ggc.supplierenquiries@ggc.scot.nhs.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.nhsggc.scot/about-us/procurement/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
I.1) Name and addresses
NHS Lothian
Procurement Headquarters, Lothian Health Board Waverley Gate 2-4 Waterloo Place
Edinburgh
EH1 3EG
UK
Telephone: +44 8454242424
E-mail: Lynne.Cameron@nhslothian.scot.nhs.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nhslothian.scot.nhs.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Telephone: +44 7804475952
E-mail: kris.lindsay@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nss.nhs.scot/browse/procurement-and-logistics
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.1) Name and addresses
NHS Shetland
Montfield, Burgh Road
Lerwick
ZE1 0LA
UK
Telephone: +44 01595743029
E-mail: shet-hb.information@nhs.scot
Fax: +44 01595696727
NUTS: UKM66
Internet address(es)
Main address: http://www.shb.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00401
I.1) Name and addresses
NHS Western Isles
37 South Beach Street, Stornoway
Isle of Lewis
HS1 2BB
UK
Telephone: +44 1851708154
E-mail: adrian.trevor@nhs.scot
Fax: +44 1851704405
NUTS: UKM6
Internet address(es)
Main address: http://www.wihb.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00090
I.1) Name and addresses
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
UK
Telephone: +44 1786895668
E-mail: procurementtenders@scotland.police.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.spa.police.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
I.1) Name and addresses
Scottish Fire and Rescue Service
Headquarters, Westburn Drive
Cambuslang
G72 7NA
UK
Telephone: +44 1416464637
E-mail: procurement@firescotland.gov.uk
NUTS: UKM95
Internet address(es)
Main address: http://firescotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19543
I.1) Name and addresses
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
UK
Telephone: +44 3454566000
E-mail: grampian@nhs.scot
NUTS: UKM50
Internet address(es)
Main address: http://www.nhsgrampian.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200
I.1) Name and addresses
Healthcare Improvement Scotland
National Headquarters Gyle Square, South Gyle Crescent,
Edinburgh
EH12 9EB
UK
Telephone: +44 1313140118
E-mail: karlin.rodgers@nhs.scot
NUTS: UKM75
Internet address(es)
Main address: http://healthcareimprovementscotland.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00363
I.1) Name and addresses
NHS Western Isles
37 South Beach Street, Stornoway
Isle of Lewis
HS1 2BB
UK
Telephone: +44 1851708154
E-mail: adrian.trevor@nhs.scot
Fax: +44 1851704405
NUTS: UKM6
Internet address(es)
Main address: http://www.wihb.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00090
I.1) Name and addresses
NHS Borders
Borders General Hospital
Melrose
TD6 9BS
UK
Telephone: +44 1896826339
E-mail: alistair.meikle@borders.scot.nhs.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.nhsborders.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11162
I.1) Name and addresses
NHS Fife
Level 3, Hayfield House, Hayfield Road
Kirkcaldy
KY2 5AH
UK
Telephone: +44 1592657320
E-mail: paula.lee@nhs.scot
NUTS: UKM72
Internet address(es)
Main address: http://www.nhsfife.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00185
I.1) Name and addresses
NHS Highland
Assynt House, Beechwood Park
Inverness
IV2 3BW
UK
Telephone: +44 7976911804
E-mail: nhs.highland@nhs.scot
NUTS: UKM6
Internet address(es)
Main address: http://www.nhshighland.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302
I.1) Name and addresses
NHS Forth Valley
Trust Headquarters, Carseview Castle Business Park
Stirling
FK9 4SW
UK
Telephone: +44 1786463031
E-mail: david.logie@nhs.scot
NUTS: UKM76
Internet address(es)
Main address: http://www.nhsforthvalley.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00067
I.1) Name and addresses
NHS Lanarkshire
NHS Lanarkshire Headquarters, Kirklands, Fallside Road
Bothwell
G71 8BB
UK
Telephone: +44 1698752649
E-mail: procurementenquiries@lanarkshire.scot.nhs.uk
NUTS: UKM8
Internet address(es)
Main address: http://www.nhslanarkshire.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00297
I.1) Name and addresses
NHS Tayside
Ninewells Hospital
Dundee
DD1 9SY
UK
Telephone: +44 1382660111
E-mail: wendy.anderson4@nhs.scot
Fax: +44 1382496253
NUTS: UKM
Internet address(es)
Main address: http://www.nhstayside.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00154
I.1) Name and addresses
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555842177
E-mail: stuart.paterson3@nhs.scot
NUTS: UKM95
Internet address(es)
Main address: http://www.tsh.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00161
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
Includes the Authorities outlined below.
In addition, this agreement also includes the Royal National Lifeboat Institution (RNLI).
All authorities with no commitment implied or given.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Electric Vehicle: Charger and Infrastructure Operating Systems (Back Office)
Reference number: SAS/2023/732
II.1.2) Main CPV code
75100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Ambulance Service is fully committed to embracing the Scottish Government direction that they will “Take the lead in promoting the use of ultra-low emission vehicles (ULEVs) and phase out the need for new petrol and diesel cars and vans by 2032.” In support of this strategy, Transport Scotland have published Switched on Scotland: A roadmap to widespread adoption of plug-in vehicles offering practical assistance in delivering the strategy and in turn the wider benefits.
To support the increasing numbers of electric vehicles that the Scottish Ambulance are introducing into their fleet, the Service continues to procure the supply and installation of a number of electric vehicle chargers at locations across Scotland. The type and number of installations at each site will be tailored to the requirements of the vehicles based or attending that site.
We are looking for a back-office solution to manage our electric vehicle charging infrastructure to allow control, visibility and development of the back office solution.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Across Scotland
II.2.4) Description of the procurement
The Scottish Ambulance Service are identifying the charging installation requirements to support the operation of 1,500 fully electric or plug-in vehicles at approximately 150 locations. The Back-office system will be essential to manage the operation of EV chargers at all locations. It is likely that there will be between 600 and 800 EV chargers operated directly by the Scottish Ambulance Service and a requirement to access partner agencies and commercially operated facilities.
The Back Office must have the functionality to:
Activate and control the access to all electric vehicle chargers registered with the back office
*Provide a hierarchy for access ‘cards’
*Provide a booking diary for all electric vehicle chargers, configurable by Scottish Ambulance Service to restrict access key/time/duration
*Provide a ‘cost/billing’ functionality at rates aligned to the ‘card’, configurable by Scottish Ambulance Service
*Charger status - test functionality (60s interval)
*Recurring status test failure (5 attempts) - automated fault escalation process
*Provide a defect reporting system with dedicated 24/7 helpline with the number visible on the units for users
*System to be able to queue vehicle charging in priority order
*System to hold driver card information, including cost centre, email address & mobile phone number
*Message and email function to notify user when charging is complete or issue with charging
*Automated API data connection to Tranman (and subsequent Fleet Management System)
*Provision of a User ‘app’ – providing;
-EV mapping (showing type availability/fault status)
-Route planning option (by SAS / Blue light / commercial)
-Booking functionality
-SAS configurable data input
-Notification of charge completion to SAS defined 80%
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Sustainability
/ Weighting: 10
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The provision of optional extensions up to a maximum of 36 months are available on this framework.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Economic and financial standing — yearly turnover.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below.
The bidder should provide its (“general”) yearly turnover for the last 3 years.
The bidder should provide its yearly (“specific”) turnover in the business area(s) covered by the contract for the last 3 years.
Employers (compulsory) liability insurance 5 000 000 GBP minimum.
Public liability insurance 5 000 000 GBP minimum.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/09/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/09/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24781. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:739530)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful.
The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement.
The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition.
The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.
The provision of Strategic Partner for Digital Transformation Strategy and Infrastructure Refresh services to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. All NHS Scotland Health Boards, Special Health Boards) and the Authority).
VI.5) Date of dispatch of this notice
28/08/2023