Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
LEEDS TRINITY UNIVERSITY
06305220
Brownberrie Lane,Horsforth
LEEDS
LS185HD
UK
Contact person: Lyndsay Glasper
Telephone: +44 1132837100
E-mail: l.glasper@leedstrinity.ac.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.leedstrinity.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Space Management Solution
Reference number: ITS084LTU
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
CONTRACT AWARD NOTICE
Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus.
Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces.
This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
197 887.00
GBP/ Highest offer:
490 046.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
CONTRACT AWARD NOTICE
Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus.
Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces.
This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 12
Quality criterion: Functional Requirements
/ Weighting: 48
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
Yes
Description of options:
1. The intended duration of the agreement is five years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-008039
Section V: Award of contract
Contract No: ITS084LTU
Title: Space Management Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2024
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EventMAP Ltd
NI043256
Belfast
UK
NUTS: UKN0
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 198 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Leeds Trinity University
Leeds
UK
E-mail: l.glasper@leedstrinity.ac.uk
VI.5) Date of dispatch of this notice
01/08/2024