Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
UK
E-mail: jgasparette@hillingdon.gov.uk
NUTS: UKI74
Internet address(es)
Main address: www.hillingdon.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
LB Hillingdon - Supply and Delivery of Grounds Maintenance & Golf Course Machinery
II.1.2) Main CPV code
43325100
II.1.3) Type of contract
Supplies
II.1.4) Short description
The London Borough of Hillingdon (LBH) invites tenders from qualified suppliers to provide machinery for our Grounds Maintenance and Golf Course teams. This machinery is essential for maintaining the borough's parks, open spaces, and gardens to the highest standards. Additionally, LBH seeks an experienced service provider for the servicing and maintenance of the machinery, ensuring compliance with all relevant industry, manufacturer, and safety standards. This contract encompasses both the Grounds Maintenance and Golf Course departments.
Suppliers will have the opportunity to submit bids for leasing the machinery based on a five (5) year contract, and for purchasing the machinery. LBH reserves the right to decide between purchasing or hiring the equipment based on the Most Economically Advantageous Tender – MEAT.
Lot A: Lease of Machinery (5-year contract)
Lot A.1: Maintenance of Leased Machinery
Lot B: Purchase of Machinery
Lot B.1: Maintenance of Purchased Machinery
Maintenance Call-Off Services
The estimated contract start date is 23 January 2025.
Contract duration: 5 (Total contract term 5 years)
Please refer to our tender portal, www.capitalesourcing.com to register and access for the full suite of tender documents.
II.1.5) Estimated total value
Value excluding VAT:
3 050 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: A
II.2.1) Title
Lease of Machinery (5-year contract) and associated maintenance
II.2.2) Additional CPV code(s)
16310000
16700000
16710000
16720000
43325100
II.2.3) Place of performance
NUTS code:
UKI74
II.2.4) Description of the procurement
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses.
Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 050 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
23/01/2025
End:
22/01/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: B
II.2.1) Title
Purchase and associated maintenance
II.2.2) Additional CPV code(s)
16310000
16700000
43325100
II.2.3) Place of performance
NUTS code:
UKI74
II.2.4) Description of the procurement
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses
Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 050 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
23/01/2025
End:
22/01/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is no previous expenditure for purchase therefore, the estimated contract cost is based on previous lease expenditure.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As specified in the tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As specified in the tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/09/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/09/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Five years
VI.4) Procedures for review
VI.4.1) Review body
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
02/08/2024