Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
UK
Contact person: Mr Iain Perkins
Telephone: +44 1392383000
E-mail: Iain.Perkins@devon.gov.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.devon.gov.uk
Address of the buyer profile: http://www.devon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CP2452-23 Joint Adults’ and Children’s Systems Programme (JACS)
Reference number: DN735954
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Devon County Council is seeking mature and proven SaaS (Software as a Service) systems to fulfil the needs of adults and children’s social care case management and finance requirements, already in use in another Local Authority setting.
The deliverables include but are not limited to modification (during and post implementation), installation, integration, implementation and relevant on-going support of an ICT system which will support improved service to DCC’s residents, staff and partner agencies. The optional non-core functionalities are within scope and DCC reserve the right to buy. They will be used to form part of the contract should it be commissioned during the contract term (in line with the core functionalities pricing term of the contract).
The contract shall have a Core term of 5 years: May 2025 to May 2030.
With 6 Extension Options: 2 years + 2 years + 2 years+ 2 years+ 1 years + 1 year
and a value range between £3,600,000 and £10,500,000 over the full term
The aim of this above threshold procurement process is to competitively select a supplier to
deliver the outcome specification detailed in the tender documents.
SUPPLIER NOTE - Suppliers should note that in order to Express Interest they must
complete and return all documentation through ProContract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Devon County Council is seeking mature and proven SaaS (Software as a Service) systems to fulfil the needs of adults and children’s social care case management and finance requirements, already in use in another Local Authority setting.
The deliverables include but are not limited to modification (during and post implementation), installation, integration, implementation and relevant on-going support of an ICT system which will support improved service to DCC’s residents, staff and partner agencies.3.22. The optional non-core functionalities are within scope and DCC reserve the right to buy. They will be used to form part of the contract should it be commissioned during the contract term (in line with the core functionalities pricing term of the contract).
The contract shall have a Core term of 5 years: May 2025 to May 2030.
With 6 Extension Options: 2 years + 2 years + 2 years+ 2 years+ 1 years + 1 year
and a value range between £3,600,000 and £10,500,000 over the full term
The aim of this above threshold procurement process is to competitively select a supplier to
deliver the outcome specification detailed in the tender documents.
SUPPLIER NOTE - Suppliers should note that in order to Express Interest they must
complete and return all documentation through ProContract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 85
Price
/ Weighting:
15
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Extension Option: 2 years + 2 years + 2 year+ 2 years+ 1 years + 1 year at the authorities sole
discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/10/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/10/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Royals Courts of Justice, The Strand London
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
06/08/2024