Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rutland County Council
Catmose Street,
Oakham
LE15 6HP
UK
Contact person: Mr Mark Fisher
E-mail: wellandprocurement@melton.gov.uk
NUTS: UKF2
Internet address(es)
Main address: https://www.rutland.gov.uk/
Address of the buyer profile: https://www.rutland.gov.uk/businesses/selling-council/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RCC-1118-S-DPS Home to School DPS
Reference number: DN736739
II.1.2) Main CPV code
60130000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to invite bidders to register as a supplier for the supply of services in respect of Home to School Transport, including ASC and children's transport primarily in Rutland but including the surrounding areas. The Council is responsible for ensuring children and young people are safely transported on all forms of transport provided under contract. The specification covers the provision of transport for a wide range of children and young people, including those with Special Educational Needs and Children Looked After. Bidders will need to be able to meet individuals’ needs and provide an appropriate quality of transport and high passenger satisfaction levels.
The service priorities of this contract are:
• To provide a safe and reliable transport service to meet students’ needs in taking them to and from school on time
Further information on the requirement and relevant performance standards are available within the Specification
The scope of services to be provided in the DPS are as follows:
• Transport for Adult Social Care users to day services and any other requirements.
• Transport for Children to and from school and any other requirements.
This DPS Agreement is for an initial term of one year (until 31 07 2025), with an option to extend on an annual basis, depending on the Council’s needs. The Council is using the process of a DPS to enable Providers to apply for the DPS at any time.
It is difficult to predict the exact value of this DPS, as the Council’s requirements are likely to vary over the contract term, but it is estimated that the annual value will be up to £2,580,000.00 per year. Please note that this value is based on greatest spend for each of the initial year. The Council may not have this level of requirement throughout the duration of the DPS, and as such expenditure may be less.
There will be no guaranteed level of work under this DPS.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF2
II.2.4) Description of the procurement
The Council wishes to invite bidders to register as a supplier for the supply of services in respect of Home to School Transport, including ASC and children's transport primarily in Rutland but including the surrounding areas. The Council is responsible for ensuring children and young people are safely transported on all forms of transport provided under contract. The specification covers the provision of transport for a wide range of children and young people, including those with Special Educational Needs and Children Looked After. Bidders will need to be able to meet individuals’ needs and provide an appropriate quality of transport and high passenger satisfaction levels.
The service priorities of this contract are:
• To provide a safe and reliable transport service to meet students’ needs in taking them to and from school on time
Further information on the requirement and relevant performance standards are available within the Specification
The scope of services to be provided in the DPS are as follows:
• Transport for Adult Social Care users to day services and any other requirements.
• Transport for Children to and from school and any other requirements.
This DPS Agreement is for an initial term of one year (until 31 07 2025), with an option to extend on an annual basis, depending on the Council’s needs. The Council is using the process of a DPS to enable Providers to apply for the DPS at any time.
It is difficult to predict the exact value of this DPS, as the Council’s requirements are likely to vary over the contract term, but it is estimated that the annual value will be up to £2,580,000.00 per year. Please note that this value is based on greatest spend for each of the initial year. The Council may not have this level of requirement throughout the duration of the DPS, and as such expenditure may be less.
There will be no guaranteed level of work under this DPS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
19/08/2025
This contract is subject to renewal: Yes
Description of renewals:
potential annual renewals for all work under this DPS as wellas in extedning the DPS itself for up to 8 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Rutland County Council
Catmose Street,
Oakham LE15 6HP
LE15 6HP
UK
Internet address(es)
URL: https://www.rutland.gov.uk/
VI.5) Date of dispatch of this notice
06/08/2024