Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cannock Chase District Council
Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.cannockchasedc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Stafford Borough Council
Riverside
Stafford
ST16 3AQ
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.staffordbc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Lichfield District Council
Frog Lane
Lichfield
WS13 6YY
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.lichfielddc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Parking Management Services
Reference number: IA3328
II.1.2) Main CPV code
98351000
II.1.3) Type of contract
Services
II.1.4) Short description
The Councils are seeking to appoint an enforcement Contractor via this procurement exercise, to deliver off street parking enforcement and associated tasks such as, but not exclusively, cash collection, surface and multi storey car park management. Each Council will manage and oversee the strategic & operational aspects of their own Contracts. The intention is that this procurement will operate on a schedule of rates, which will be applied to both parking enforcement and car park management.
II.1.5) Estimated total value
Value excluding VAT:
7 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cannock Chase District Council
II.2.2) Additional CPV code(s)
98351110
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Cannock & Rugeley - Staffordshire
II.2.4) Description of the procurement
Cannock Chase District Council is seeking to appoint an Enforcement Supplier via this procurement exercise, to deliver off street parking enforcement and associated tasks such as cash collections and banking within the district. The intention is that this procurement will operate on a fixed schedule of rates for the services included within the pricing schedule. The range of Services to be provided covers most aspects of car parking management. The proposed commencement date for the provision of the Services is April 2025 with the term of the contract being an initial five (5) years and a further extension period of five (5) years.
The Council wishes to appoint a Supplier to provide and manage a range of parking related services. The proposed Services will relate to off-street enforcement and related activities. The Services will also include supply of the necessary IT hardware and software required to correctly issue and upload PCNs onto the back-office notice processing system operated by Stoke on Trent City Council. The Supplier will be required to provide accommodation to deliver the service to the Council. Other related services will also be required, where they have a close connection with the enforcement aspects. A brief overview of the requirements for this contract are listed below:
• Enforcement on Council Car Parks and Service Areas
• Issuance of Penalty Charge Notices to include the provision of all Equipment and Stationery
• Cash Collection from Pay & Display Machines, to include for Counting, Processing and Banking
• First Line Maintenance to Pay & Display Ticket Machines to include the supply of Pay and Display Tickets
• Provision of Pay & Display Machine Fault Telephone Line
• Other requirements as detailed in the Specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2035
This contract is subject to renewal: Yes
Description of renewals:
Agreement term will be from 1st April 2025 to 31st March 2030, with an additional option to extend by 1st April 2030 to 31st March 2035
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Agreement term will be from 1st April 2025 to 31st March 2030, with an additional option to extend by 1st April 2030 to 31st March 2035
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Stafford Borough Council
II.2.2) Additional CPV code(s)
98351110
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Stafford, Staffordshire
II.2.4) Description of the procurement
The Council is seeking to appoint an enforcement Contractor via this procurement exercise, to deliver off street parking enforcement and associated tasks such as, but not exclusively, cash collection, surface and multi storey car park management. The Council will manage the strategic and oversee the operational aspects of the Contract. The intention is that this procurement will operate on a schedule of rates, which will be applied to both parking enforcement and car park management.
The primary role of the Contractor is to provide a high quality off-street parking enforcement and car park management service jointly with Council staff and other suppliers (including but not limited to cash collection, IT managed services, other service providers and enforcement agents). The Contractor should ensure scope for giving CEOs a broad remit to include providing relevant support to help deal with other duties which the Council may request that the CEO undertakes as part of their normal duty under differing legislation. Best described as a multi-tasking enforcement approach and tasks should/may not be limited to those listed in the contract documents as the ethos is to deliver services to meet changing needs both in the enforcement of parking regulations or otherwise to stakeholders during the term of this contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2035
This contract is subject to renewal: Yes
Description of renewals:
Agreement term will be from 1st April 2025 to 31st March 2030, with an additional option to extend by 1st April 2030 to 31st March 2035.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Agreement term will be from 1st April 2025 to 31st March 2030, with an additional option to extend by 1st April 2030 to 31st March 2035.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lichfield District Council
II.2.2) Additional CPV code(s)
98351110
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Lichfield - Staffordshire
II.2.4) Description of the procurement
Lichfield District Council are seeking to appoint an Enforcement Supplier via this procurement exercise, to deliver off street parking enforcement and associated tasks such as, but not exclusively, cash collection, surface and multi storey car park management. The Council will manage the operational aspects of the contract and the intention is that this procurement will operate on a fixed schedule of rates, which will be applied to both parking enforcement and car park management. The proposed commencement date for the provision of the Services is April 2025.
The Council wishes to appoint a Supplier to provide and manage a range of parking related services. The proposed Services will relate to off-street enforcement and related activities. The Services will also include supply of the necessary IT hardware and software required to correctly issue and upload PCNs onto the Suppliers own IT system. The Supplier will be required to provide accommodation to deliver the service. Other related services will also be required, where they have a close connection with the enforcement aspects. A brief overview of the requirements for this contract are listed below:
• Enforcement on Council Car Parks and Service Areas
• Issuance of Penalty Charge Notices to include the provision of all Equipment and Stationery
• Cash Collection from Pay & Display Machines, to include for Counting, Processing and Banking
• First Line Maintenance to Pay & Display Ticket Machines and pay on exit (multi storey) equipment (barriers, cameras and machines). Also to include the supply of Pay and Display and pay on exit Tickets for all machines.
• Provision of Pay & Display Machine Fault Telephone Line
• Provision and manning of a 24hr telephone line for car park exit barrier operation with back-office support for vehicle and payment checking
• Collection of income from Penalty Charge Notices
• For the avoidance of doubt The Processing of Penalty Charge Notices does not form part of this tender.
• Other requirements as detailed in the Specification.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2035
This contract is subject to renewal: Yes
Description of renewals:
Agreement term will be from 1st April 2025 to 31st March 2030, with an additional option to extend by 1st April 2030 to 31st March 2035.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Agreement term will be from 1st April 2025 to 31st March 2030, with an additional option to extend by 1st April 2030 to 31st March 2035.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/09/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All bidders are to complete a Confidentiality Agreement prior to the release of the TUPE information.
This is available with the bidding documents and should be returned to the buyer using the eTendering Portal Only
VI.4) Procedures for review
VI.4.1) Review body
Cannock Chase District Council
Cannock
UK
VI.5) Date of dispatch of this notice
07/08/2024