Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Communities and Housing Investment Consortium Limited
84 Spencer Street,
Birmingham
B18 6DS
UK
Contact person: CHIC TENDERS
E-mail: tenders@chicltd.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.chicltd.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://app.panacea-software.com/chic/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://app.panacea-software.com/chic/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://app.panacea-software.com/chic/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CHIC Fire & Building Safety Framework 2024-2028
Reference number: RFX-163
II.1.2) Main CPV code
45343000
II.1.3) Type of contract
Works
II.1.4) Short description
CHIC is seeking to establish a framework of suitable independently third-party accredited Economic Operators to deliver fire and building safety related works and professional services for its Members. The framework aims to enable Members to manage the compliance of their properties and encompasses the remediation, installation, servicing and maintenance of passive and active fire safety and building safety measures and related consultancy services across, but not limited to domestic properties and communal areas.
The scope of this framework includes for the full and partial installation and replacement of passive and active fire and security systems and installations in domestic properties and communal areas.
Passive fire safety works include fire doorsets (supply and fit and supply only), compartmentation and cladding with additional options for associated surveys and design. Active fire safety works include sprinkler systems, risers, alarms and detection, emergency lighting, smoke control systems, access control and CCTV systems (including optional monitoring services).
Servicing, maintenance and repair of passive fire and security systems and installations in domestic properties and communal areas and includes doorsets, sprinklers, risers, alarms and detection, emergency lighting, smoke control systems, access controls, CCTV systems and fire extinguishers.
Fire and building safety related consultancy services and includes façade engineering/ design, building safety case support, fire risk assessments, fire door inspection, waking watch provision and general fire safety consultancy services.
The opportunity has been divided into three lots as follows:
Lot 1 – Fire Safety Installation and Replacement
Lot 2 – Fire Safety Servicing and Maintenance
Lot 3 - Fire Consultancy and Management
II.1.5) Estimated total value
Value excluding VAT:
500 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fire Safety Installation and Replacement
II.2.2) Additional CPV code(s)
31620000
35110000
39525400
42961100
44221220
44482000
45312100
45312200
45343000
51700000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 covers the full and partial installation and replacement of passive and active fire and security systems and installations in domestic properties and communal areas. Passive fire safety works include fire doorsets (supply and fit and supply only), compartmentation and cladding with additional options for associated surveys and design. Active fire safety works include sprinkler systems, risers, alarms and detection, emergency lighting, smoke control systems, access control and CCTV systems (including optional monitoring services).
The scope of this Lot is split into the following workstreams:
• Workstream 1 – Compartmentation
• Workstream 2 – Fire Doorsets
• Workstream 3 – Fire Doorsets (Supply Only)
• Workstream 4 – Fire Suppression
• Workstream 5 – Fire – Electrical Installations
• Workstream 6 – Security and Access
• Workstream 7 – Cladding
• Workstream 8 – Property Information Boxes (PIBs)
• Workstream 9 – Wayfinding Signage
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
325 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
No business is guaranteed under any resultant framework agreement or contract and there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Economic Operators should take part in this process only on the basis that they understand these conditions.
Lot No: 2
II.2.1) Title
Fire Safety Servicing and Maintenance
II.2.2) Additional CPV code(s)
31620000
35110000
35121000
35123000
35125000
39525400
44221220
44482000
45311000
45312100
45312200
50413200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2 covers servicing, maintenance and repair of passive fire and security systems and installations in domestic properties and communal areas and includes doorsets, sprinklers, risers, alarms and detection, emergency lighting, smoke control systems, access controls, CCTV systems and fire extinguishers.
The scope of this Lot is split into the following workstreams:
• Workstream 1 – Fire Doorsets
• Workstream 2 – Fire Suppression
• Workstream 3 – Fire – Electrical Installations
• Workstream 4 – Fire Fighting Evacuation
• Workstream 5 – Security and Access
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
No business is guaranteed under any resultant framework agreement or contract and there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn fro any reason. Economic Operators should take part in this process only on the basis that they understand these conditions.
Lot No: 3
II.2.1) Title
Fire Consultancy and Management
II.2.2) Additional CPV code(s)
71315100
71315200
71315400
71317100
71317210
71620000
79411000
79417000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 3 covers fire and building safety related consultancy services and includes façade engineering/ design, building safety case support, fire risk assessments, fire door inspection, waking watch provision and general fire safety consultancy services.
The scope of this Lot is split into the following workstreams:
• Workstream 1 – Cladding and Façade Engineering
• Workstream 2 – Fire and Building Safety Consultancy
• Workstream 3 – Fire Door Inspections
• Workstream 4 – Fire Risk Assessments
• Workstream 5 – Building Safety Cases
• Workstream 6 – Waking Watch
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
75 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
No business is guaranteed under any resultant framework agreement or contract and there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn fro any reason. Economic Operators should take part in this process only on the basis that they understand these conditions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/09/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/09/2024
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However
any selection of tenderers will be based solely on the criteria set out for the procurement. Communities & Housing Investment Consortium (CHIC) is a central purchasing body and information in respect of CHIC and a Schedule of CHIC Members can be found on the CHIC website: www.chicltd.co.uk and a list of current Members can also be found in the draft Framework Agreement. CHIC is procuring the Framework Agreement on behalf of all Authorised Users as described in the Framework Agreement. Call-off Contracts from the Framework Lots may be used to supply material to meet a range of construction needs across both Housing and other properties including social and commercial premises.
VI.4) Procedures for review
VI.4.1) Review body
The High Court, Royal Courts of Justice
The Strand,
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Communities & Housing Investment Consortium Limited will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contract Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period CHIC will unless prevented by order of the Court conclude and enter all Framework Agreements.
VI.5) Date of dispatch of this notice
07/08/2024