Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Weydon Multi Academy Trust
Weydon Lane, Farnham
Surrey
GU9 8UG
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.weydonmat.co.uk/
I.1) Name and addresses
Weydon School
Weydon Lane, Farnham
Surrey
GU9 8UG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.weydonschool.surrey.sch.uk/
I.1) Name and addresses
Farnham Heath End School
Hale Reeds, Farnham
Surrey
GU9 9BN
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.fhes.org.uk/
I.1) Name and addresses
Woolmer Hill School
Woolmer Hill Road, Haslemere
Surrey
GU27 1QB
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.woolmerhill.surrey.sch.uk/
I.1) Name and addresses
The Park School
Onslow Crescent, Woking
Surrey
GU22 7AT
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://thepark.surrey.sch.uk/
I.1) Name and addresses
Rodborough School
Petworth Road, Milford, Godalming
Surrey
GU8 5BZ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.rodborough.surrey.sch.uk/
I.1) Name and addresses
Abbey School
Menin Way, Farnham
Surrey
GU9 8DY
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.abbey.surrey.sch.uk/
I.1) Name and addresses
Ridgeway School
14 Frensham Road, Farnham
Surrey
GU9 8HB
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.ridgeway.surrey.sch.uk/
I.1) Name and addresses
Crondall Primary School
Croft Lane, Crondall, Farnham
Surrey
GU10 5QG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.crondallschool.co.uk/
I.1) Name and addresses
Frogmore Community College
55 Potley Hill Road
Yateley
GU46 6AG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ3
Internet address(es)
Main address: https://www.frogmorecollege.co.uk/
I.1) Name and addresses
Beacon Hill School
Beacon Hill Community Primary School, Beacon Hill Road, Hindhead
Surrey
GU26 6NR
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.beacon-hill.surrey.sch.uk/
I.1) Name and addresses
Brooklands School
27 Wray Park Road
Reigate
RH2 0DF
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.brooklands.surrey.sch.uk/
I.1) Name and addresses
Clifton Hill School
Chaldon Road, Caterham
Surrey
CR3 5PN
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: https://clifton-hill.surrey.sch.uk/
I.1) Name and addresses
Eggars School
London Road, Holybourne, Alton
Hampshire
GU34 4EQ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ3
Internet address(es)
Main address: https://www.eggars.net/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/ZVUXH7M45W
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Weydon Multi Academy Trust ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract.
II.1.5) Estimated total value
Value excluding VAT:
1 015 575.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Surrey, East and West Sussex
II.2.4) Description of the procurement
WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract. It is our intention that as existing contracts come to an end, schools will join the Trust contract with an aligned contract end date. Our ambition over the next five years is to grow to approximately 20 schools in total, based on three equal phases clusters:
•Secondary
•Special Needs
•Primary
During 2025 we anticipate the addition of 1 additional school – likely to be a primary school.
A key element of WMAT’s vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain ‘exceptional learning environments’. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools.
Importantly, we value developing ‘partnerships’ with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; ‘Stronger Together’. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things – we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. ‘Restlessness in the pursuit of better’. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals.
The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3-year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.4.25, with additional schools joining as their contracts ends.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 015 575.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/ZVUXH7M45W
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/09/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/10/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./ZVUXH7M45W
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/ZVUXH7M45W
GO Reference: GO-2024812-PRO-27372104
VI.4) Procedures for review
VI.4.1) Review body
Weydon Multi Academy Trust
Weydon School, Weydon Lane, Farnham
Surrey
GU9 8UG
UK
VI.5) Date of dispatch of this notice
12/08/2024