II.2.2) Additional CPV code(s)
48421000
50711000
50712000
50720000
50750000
98514000
90620000
90630000
90690000
77314000
90922000
71314200
90500000
II.2.3) Place of performance
NUTS code:
UKM72
UKM76
UKM77
Main site or place of performance:
Falkirk, Alloa and Stirling
II.2.4) Description of the procurement
The College is seeking to appoint a single Facilities Management Contractor to provide Facilities Management (FM) services at the College's campuses in Falkirk, Stirling and Alloa.
The College's existing portfolio is as follows:
Falkirk Campus, January 2020, 21,703 sq.m, Single Building comprises ground & first floor, Total Hours of operation per annum is 3300, Energy Saving Features are Rainwater harvesting system, solar panels, mix of natural ventilation, mechanical ventilation and naturally ventilated, energy piles, gas heating, underfloor heating, LED lighting, chill beams, BREEAM “Very Good‟ rating, EPC Rating B (as at December 2019). Operational Hours are 6.30am to 5.30 pm (Mon, Wed, Fri), 6am to 9pm (Tues Thurs, during term times)
Alloa Campus, Opened in August 2011, 5,786 sq.m, Single Building comprises Lower Ground (Floor 0), Ground (Floor 1) and First Floor (Floor 2), Total hours of operation per annum – 2750, Energy Saving Features include Rainwater harvesting system, solar thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM “Excellent‟ rating. EPC Rating B (at July 2011). Operational Hours are 7am to 6.00 pm (Mon - Fri during Term Time)
Stirling Campus, Opened March 2012, 7,989 sq.m, Single Building comprises Ground Floor and First Floor, Total Hours of operation per annum are 3050. Energy Saving Features include Rainwater harvesting system, solar Thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM "Excellent" rating. EPC Rating C (at April 2022). Operational Hours are 7am to 6.00 pm (Mon, Wed, Fri), 7am to 9pm (Tues Thurs, all year)
The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including:
Facilities Management Helpdesk; including the maintenance of the asset records
Asset Information Model
Building Information Modelling (support and maintenance)
Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system)
Lighting Management System - manage and maintain (Falkirk Campus – Zumtobel)
Planned & Reactive Building Fabric & Building Services Maintenance, PPMS, and Statutory Maintenance
Grounds Maintenance (Hard and Soft)
Pest Control
Energy & Utilities Monitoring
Cleaning
Waste Management
Other related services as required
It is the College's view that Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) shall relate to this Contract.
The College recognises the values of, and supports actions to, enable a well-motivated and dedicated workforce both in its own organisation and in those of its clients and suppliers. The College supports the implementation of Fair Work First. The College is an accredited employer under the Scottish Living Wage scheme https://scottishlivingwage.org/ and that requires all staff employed on their premises to receive remuneration payments that at least conform with the current Real Living Wage of 12.00GBP per hour. Please refer to the Instruction to Bidders Document for more information.
Furthermore, the College wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015.
The College expects that the Contractor shall ensure that payment of sub-contractors and all supply chain partners is made promptly, in accordance with relevant legislation.
II.2.5) Award criteria
Quality criterion: Proposed Strategic Model & Structure
/ Weighting: 4
Quality criterion: Fair Work including Human Resources (HR) Policies and Procedures
/ Weighting: 2
Quality criterion: Approach to Innovation & Continuous Improvement
/ Weighting: 2
Quality criterion: Quality Control and Performance Management
/ Weighting: 2
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Communication with the Client’s Management Team and other Service Providers
/ Weighting: 1
Quality criterion: Service Team Approach
/ Weighting: 1
Quality criterion: Process for Managing Works
/ Weighting: 1
Quality criterion: Community Benefits
/ Weighting: 2
Quality criterion: Sustainability Management
/ Weighting: 3
Quality criterion: Operational Management
/ Weighting: 6
Quality criterion: Health and Safety Services
/ Weighting: 2
Quality criterion: Helpdesk and Computer Aided FM (CAFM)
/ Weighting: 2
Quality criterion: Planned, Reactive and Statutory Maintenance
/ Weighting: 9
Quality criterion: Grounds Maintenance
/ Weighting: 2
Quality criterion: Performance Mechanism and KPIs
/ Weighting: 2
Quality criterion: Presentation
/ Weighting: 10
Quality criterion: Cleaning & Associated Services
/ Weighting: 7
Cost criterion: Pricing Schedule - Total Cost
/ Weighting: 36
Cost criterion: Pricing Schedule - Average Hourly Rates
/ Weighting: 4
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No