Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Jodie Underhay
E-mail: j.underhay@exeter.ac.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Agency Cleaning Services
Reference number: UOE/2023/035/JU
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
2.11 The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911100
90919200
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.
There will be significant peaks and troughs in demand for additional support throughout the year, the demand will not be constant but the requirement is successful companies through this process will be aware of these and plan staffing requirements accordingly, through good and early communication with the FM team to ensure our demands can be met whatever the time of year.
Peak demand will be Easter vacation, all of April, summer vacation, mid-June to mid-September, Graduation in July.
Given the size, scope and high-demand of cleaning within student accommodation within Easter and the summer vacation periods, multiple agencies will be required to fill demand at certain times based on high occupancy, working alongside each other and our in house staff.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-020018
Section V: Award of contract
Contract No: 1
Title: Framework for Agency Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/08/2024
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Acorn Recruitment Ltd
3358533
Somerton House, Hazell Drive.
Newport
NP10 8FY
UK
Telephone: +44 1633760109
E-mail: stephen.newman@acornpeople.com
Fax: +44 1633760311
NUTS: UKK4
Internet address(es)
URL: http://www.acornpeople.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 2
Title: Framework for Agency Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/08/2024
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Archway Facilities
169 989 812
1 Pinhoe Road
Exeter
EX4 7HP
UK
E-mail: admin@archwayfacilities.co.uk
NUTS: UKK4
Internet address(es)
URL: http://www.archwayfacilities.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 3
Title: Framework for Agency Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/08/2024
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Community Resourcing Limited
04123649
5th Floor, 4 Coleman Street
London
EC2R 5AR
UK
Telephone: +44 2072640707
E-mail: sean.mcvittie@resourcinggroup.co.uk
NUTS: UKK4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
13/08/2024