II.2.2) Additional CPV code(s)
77310000
77330000
77340000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
Lakeside North Harbour, Portsmouth, PO6 3EN
II.2.4) Description of the procurement
LAKESIDE ESTATE
Lakeside North Harbour is a premium 130-acre business campus in Portsmouth and recent winner of the South Coast Property Workplace of the year award. Home to a variety of international and local companies, including Babcock, Lead Forensics, Markerstudy, Virgin Media and Handelsbanken: Lakeside North Harbour, offers a flexible working space with a range of office suites from 1,000 to 70,000 sq ft, in an impressive environment and boasting many amenities delivering unrivalled community and wellbeing in the perfect environment. Lakeside is a campus that truly extends beyond the office.
SCOPE OF SERVICES
The scope of the Services comprises the provision of labour, equipment, transport, materials and consumables to perform Landscaping and Grounds Maintenance (Landscaping) Services in accordance with Appendix 1 - Landscape specification 2025. Notwithstanding the frequencies and Specification items that may be referred to elsewhere in the Agreement documents as a whole, the Supplier shall be responsible for ensuring that all areas of the external Property/Properties will be in a clean, tidy, and well-maintained condition at all times.
CONTRACTING & PAYMENT MODEL
The Council is considering using an output activity based specification against which contractors will be required to provide a fixed price for delivery of the core activities to the standards specified as opposed to a Schedule of Rates draw down approach. It is hoped that this will enable both parties to work pragmatically to achieve overall objectives of site upkeep and standards against a set resource and price position.
CONTRACT VALUE
The estimated annual value of the contract is £225,000 based upon current specification. The council is ideally seeking to deliver a saving through this procurement process and as a minimum avoid any cost increases which could impact upon tenant revenues. The Council is therefore considering setting a fixed cap of no more than £225,000 per annum.
ADDITIONAL PROJECT / SPECIALIST WORKS
Beyond the core scope of work additional over and above project work / specialist work may also be let at the Council's option via the contract which could equate to an additional £10,000 - £20,000 per annum.
The additional project / specialist works may include for:
• Hard landscaping
• Additional planting
• Repairs to end of life installations
• Bridge repairs
• Paving repairs
• Drainage repairs
• Root removal
• Large tree work
CONTRACT DURATION
It is envisaged that the initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.
For further information on the upcoming tender, please refer to the below documents included within the document pack.
• Appendix 1 - Landscape Specification 2025
• Appendix 2 - Lakeside North Harbour Site 1,4000
• Appendix 3 - Existing Storage
• Appendix 4 - Zone Plan
• Appendix 5 - Landscape Compound
• Appendix 6 - PPM Planner
• Appendix 7 - KPI - Landscape
• Appendix 8 - Draft terms and conditions
The above documents are available on InTend - please follow the link - https://in-tendhost.co.uk/portsmouthcc/aspx/home
II.2.14) Additional information
The core objectives that the supplier will be required to work towards are:
• Always facilitate an excellent visitor experience
• Always ensure Client/Tenant business continuity
• Always meet Client expectations through delivering compliant and satisfactory services
• Provide a safe working environment
• Deliver proactive and fit for purpose services based on best value
• Deliver a high-class service in line with the prestige of Lakeside North Harbour.
• Deliver continuous improvement through innovation and added value.