Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ipswich Borough Council
Grafton House, 15-17 Russell Road
Ipswich
IP1 2DE
UK
Telephone: +44 1473433906
E-mail: elizabeth.dunachie@ipswich.gov.uk
NUTS: UKH14
Internet address(es)
Main address: www.suffolksourcing.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.suffolksourcing.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.suffolksourcing.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance and HR/Payroll system replacement
Reference number: IBC/18160
II.1.2) Main CPV code
72260000
II.1.3) Type of contract
Services
II.1.4) Short description
Finance and HR/Payroll systems. Solutions providers should be prepared to provide, host, and maintain one or both solutions.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
HR/Payroll system and support
II.2.2) Additional CPV code(s)
48450000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Finance and HR/Payroll systems. Solutions providers should be prepared to provide, host, and maintain one or both solutions.This system is required to facilitate multiple payrolls with multiple frequencies and pay dates. It is also required to cover all aspects of HR functionality of the Council and external customers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2025
End:
28/02/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Finance system and support
II.2.2) Additional CPV code(s)
48440000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Finance system and support
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2025
End:
28/02/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Integrated Finance and HR system and support
II.2.2) Additional CPV code(s)
48451000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Integrated HR/Payroll and Finance system and support (to provide all the requirements set out in Lots 1 and 2).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2025
End:
28/02/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2024
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/10/2024
Local time: 11:00
Place:
Ipswich Borough Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Minister for the Cabinet Office acting through Crown Commercial Services
9th Floor, The Capital Building, Old Hall Street, Liverpool
Liverpool
UK
Telephone: +44 3150103503
E-mail: cps@crowncommercial.gov.uk
Internet address(es)
URL: https://www.gov.uk/ccs
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
TBC
VI.5) Date of dispatch of this notice
15/08/2024