Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fenland District Council
Fenland Hall, County Road
March
PE15 8NQ
UK
Contact person: Mr Conrad Maskell
Telephone: +44 13546222339
E-mail: cmaskell@fenland.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.fenland.gov.uk/
Address of the buyer profile: https://www.fenland.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=d1737eaa-f45a-ef11-812e-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=d1737eaa-f45a-ef11-812e-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cemetery Administration Software
Reference number: DN738509
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Minimum Requirement
• Suppliers should have a proven track record in supply of cemetery administration software to local authorities.
• Software to be capable of plot mapping existing burials.
• It must be able to book new burials and all appointments, funeral or other.
• The software should be able to provide statistical information.
• The software must comply with current legislation.
• The software must be capable of memorial safety inspection process and recording information within current legislation.
• The software should be web-enabled allowing users to access information about their bookings via the web, a payment portal, and the ability to book online.
We are looking for an ‘off the shelf’ solution which can be tailored to suit Fenland District Council’s detailed specification. It is possible that the contract may wish to be extended in future to encompass the requirements of any shared service arrangement Fenland District Council may put in place with another authority.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Minimum Requirement
• Suppliers should have a proven track record in supply of cemetery administration software to local authorities.
• Software to be capable of plot mapping existing burials.
• It must be able to book new burials and all appointments, funeral or other.
• The software should be able to provide statistical information.
• The software must comply with current legislation.
• The software must be capable of memorial safety inspection process and recording information within current legislation.
• The software should be web-enabled allowing users to access information about their bookings via the web, a payment portal, and the ability to book online.
We are looking for an ‘off the shelf’ solution which can be tailored to suit Fenland District Council’s detailed specification. It is possible that the contract may wish to be extended in future to encompass the requirements of any shared service arrangement Fenland District Council may put in place with another authority.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend in 2 plus 2 yearly increments. Once successfully embedded the council reserves the right to continue extensions via review periods taking into account market activity and value for money.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/09/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
High Court of England
London
UK
VI.5) Date of dispatch of this notice
15/08/2024