Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yateley Town Council
Council Offices,, Reading Road
Yateley
GU46 7RP
UK
Telephone: +44 1252872198
E-mail: buyer@polaris-procurement.com
NUTS: UKJ3
Internet address(es)
Main address: https://yateley-tc.gov.uk
Address of the buyer profile: https://yateley-tc.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Yateley:-Grounds-maintenance-services./NU32V24RN8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Contractor for Yateley Town Council
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Yateley Town Council intends to appoint a single provider for the provision of grounds maintenance services across Yateley, Frogmore and Darby Green.
II.1.5) Estimated total value
Value excluding VAT:
819 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Hampshire and Isle of Wight
II.2.4) Description of the procurement
Yateley Town Council are inviting tenders from suitably experienced suppliers for the provision of grounds maintenance services across Yateley, Frogmore and Darby Green. The contract may also include grounds maintenance at the Swan Valley Lake in Yateley.
Services will include but not be limited to:
— cutting of grass and other vegetation,
— sports pitch maintenance,
— litter picking, waste clearing, bin emptying,
— ditch and drainage channel maintenance and clearing,
— weeding,
— play area maintenance,
— maintenance of Heathlands Cemetery,
— hanging baskets and summer bedding.
Further details are available in the procurement documentation.
The Council intends to appoint a single contractor to deliver the full range of services required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience (Case Studies)
/ Weighting: 12
Quality criterion: Team
/ Weighting: 15
Quality criterion: Mobilisation
/ Weighting: 6
Quality criterion: Proposed Approach
/ Weighting: 15
Quality criterion: Contract Management
/ Weighting: 6
Quality criterion: Risks
/ Weighting: 3
Quality criterion: Sustainability
/ Weighting: 3
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
819 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council may wish to include the provision of similar services at Swan Lake Park in Yateley; pricing for this has been included in the procurement documentation.
The contract includes the option to extend for two optional one year terms beyond the initial five years up to a total contract term of seven years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/NU32V24RN8
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suppliers must demonstrate that they have relevant previous experience, as described in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-017549
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/09/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2029
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Yateley Town Council is a Real Living Wage employer and the appointed Contractor will be required to agree to pay all staff working under this contract the Real Living Wage.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Yateley:-Grounds-maintenance-services./NU32V24RN8
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/NU32V24RN8
GO Reference: GO-2024815-PRO-27408286
VI.4) Procedures for review
VI.4.1) Review body
Yateley Town Council
Yateley, Hants
GU146 7RP
UK
VI.5) Date of dispatch of this notice
15/08/2024