Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
UK
E-mail: mbreen@hillingdon.gov.uk
NUTS: UKI74
Internet address(es)
Main address: www.hillingdon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Void Property Repair Service Contract 2024 - Multi Lot
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract is be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
29 800 000.00
GBP
II.2) Description
Lot No: Lot 1 North (Area A)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
II.2.5) Award criteria
Quality criterion: price
/ Weighting: 50
Cost criterion: Quality
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2 Central (Area B)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size
II.2.5) Award criteria
Quality criterion: price
/ Weighting: 50
Cost criterion: Quality
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 3 South (Area C)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size
II.2.5) Award criteria
Quality criterion: price
/ Weighting: 50
Cost criterion: Quality
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 4 Reserve back up Contractor (All areas)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
II.2.5) Award criteria
Quality criterion: price
/ Weighting: 50
Cost criterion: Quality
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-029632
Section V: Award of contract
Lot No: Lot 1 North (Area A)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2024
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
R. BENSON PROPERTY MAINTENANCE LIMITED
04296835
Unit 1, Anglo Business Park, Asheridge Road, CHESHAM, Buckinghamshire, HP5 2QA, United Kingdom
CHESHAM
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2 – Area Central
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2024
V.2.2) Information about tenders
Number of tenders received: 19
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PILON LIMITED
05175644
Unit 4, The Columbia Centre, Station Road, BRACKNELL, Berkshire, RG12 1LP, United Kingdom
BRACKNELL
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 3 – Area South
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2024
V.2.2) Information about tenders
Number of tenders received: 18
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
P.F.L. ELECTRICAL LTD
04790446
Minerva Centre, Burnham Road, Mundon, MALDON, Essex, CM9 6NP, United Kingdom
MALDON
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 900 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 4 – Reserve
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2024
V.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
(2) T Gilmsartin Ltd
4169879
Gilmartins Building, Houghton Hall Park, Houghton Regis, Dunstable, Beds LU5 5YG
Dunstable
UK
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 350 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales ( Royal Courts of Justice)
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
20/08/2024