Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices
Kirkwall
KW15 1NY
UK
Contact person: Rosemary Colsell
Telephone: +44 1856873535
E-mail: rosemary.colsell@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Occupational Health Services
Reference number: OIC/PROC/1916
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
Orkney Islands Council (the Authority) has a requirement for the provision of a formal Occupational Health Service with the clear priority duty of the contractor being to provide advice to the Authority and/or employees rather than the provision of treatment.
II.1.5) Estimated total value
Value excluding VAT:
425 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85147000
85140000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands
II.2.4) Description of the procurement
This Specification sets out Orkney Islands Council (the Authority) requirements for the provision of a formal Occupational Health Service with the clear priority duty of the contractor being to provide advice to the Authority and/or employees rather than the provision of treatment.
Orkney is located off the northern coast of the Scottish mainland and covers 100,000 hectares spread over approximately 70 islands, 19 of which are inhabited by a population of approximately 22,400.
The Authority was established as a Unitary Authority in 1974 and is the islands largest employer with 2,770 employees (1,709 Full Time Equivalents). The Authority currently provides a full range of statutory and non-statutory services to the community through 4 services: Education, Leisure and Housing (including UHI Orkney); Strategy, Performance and Business Solutions; Neighbourhood Services and Infrastructure; Enterprise and Sustainable Regeneration and Orkney Health and Care. Additionally, the Authority also operates Orkney Ferries as an arms-length Company, with a separate management board, which for the purposes of this tender should be considered as part of the Authority.
The current Council Occupational Health service is provided on a ‘pay as you go’ basis and is provided through a local independent Occupational Health Doctor and a combination of ad hoc service provision via TAC Healthcare based in Aberdeen.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Methodology
/ Weighting: 25
Quality criterion: Contract Management and Quality Assurance
/ Weighting: 20
Quality criterion: Contract Administration
/ Weighting: 15
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
425 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This is a continuing requirement with a new procurement exercise due to commence in spring summer 2029
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract duration and contract value are based on an initial contract period of 36 months with an authority held option to extend by a further 2 x 12 month periods.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Occupational Health Physician - Member, or Associate, of the Faculty of Occupational Medicine of the Royal College of Physicians, or equivalent accredited in specialist in occupational medicine by the Joint Committee on Higher Medical training or equivalent and appropriate qualifications to carry out Health Surveillance/Vocational Screening.
Occupational Health Nurse -
Qualified occupational health nurse with a minimum of 3 years experience and appropriate qualifications to carry out Health Surveillance/Vocational Screening
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The contractor shall comply in all respects with relevant legislation, including but not restricted to:
a) Obligations under the provisions of the Health and Safety at Work, etc. Act 1974
b) Statutory medical examinations that are required in certain circumstances because of occupational exposure and other health surveillance procedures as my be required by legislation (e.g. COSHH, HAVS)
c) Maintaining all information in a confidential manner compliant with the Data Protection Act 1998 and the Access to Medical Records Report Act 1988;
d) Ensuring compliance with the Local Government Pension Scheme and Scottish Teachers Superannuation Scheme regulations;
e) Ensuring compliance with the Authority’s’ policies and procedures;
f) Complying will all other areas of employment law and associated health, safety and welfare regulations.
g) Merchant Shipping Regulations 2007;
h) Complaince with the National Occupational Standards/Codes of Practice
III.2.2) Contract performance conditions
As detailed in the contract documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 089-174856
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/09/2024
Local time: 14:00
Place:
Via TEAMS
Information about authorised persons and opening procedure:
3 Officers with Delegated Authority one of which must be at Service Manager (Procurement) or equivalent level.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July 2029
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort
undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late
tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract
advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the
Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=768250.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:768250)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=768250
VI.4) Procedures for review
VI.4.1) Review body
Kirkwall Sheriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
20/08/2024