Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Rosemary Colsell
Telephone: +44 1856873535
E-mail: rosemary.colsell@orkney.gov.uk
Fax: +44 1856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Operated Plant hire and Plant Hire
Reference number: OIC/PROC/1227
II.1.2) Main CPV code
34920000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Orkney Islands Council (”the Authority”) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Contractors may bid for one lot only or for any combination of lots
II.2) Description
Lot No: 1
II.2.1) Title
East Mainland
II.2.2) Additional CPV code(s)
16700000
34144400
34138000
34144430
42414000
43262100
45500000
43310000
34142300
34142000
34133000
34134000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands
II.2.4) Description of the procurement
Orkney Islands Council (”the Authority”) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 1 is East Mainland (Kirkwall, St Ola, Burray, Deerness, Holm, South Ronaldsay and Tankerness). Each lot has 2 options – Option 1 operated plant hire and Option 2 plant hire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
268 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the estimated value of the contract for Lot 1 above is based on the 48 month duration of the contract.
Lot No: 2
II.2.1) Title
West Mainland
II.2.2) Additional CPV code(s)
34133000
16700000
34134000
34142300
34144400
34144430
43310000
34138000
45500000
42414000
43262100
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands
II.2.4) Description of the procurement
Orkney Islands Council (”the Authority”) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 2 is West Mainland (Birsay, Evie, Rendall, Firth, Harray, Orphir, Sandwick, Stenness and Stromness). Each lot has 2 options – Option 1 operated plant hire and Option 2 plant hire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
268 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the estimated value of the contract for Lot 2 above is based on the 48 month duration of the contract.
Lot No: 3
II.2.1) Title
Inner and South Isles
II.2.2) Additional CPV code(s)
34133000
16700000
34134000
34142300
34144400
34144430
43310000
45500000
34138000
42414000
43262100
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands
II.2.4) Description of the procurement
Orkney Islands Council (”the Authority”) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 3 is Inner Isles (Shapinsay, Rousay, Egilsay & Wyre, Flotta, Hoy and Graemsay). Each lot has 2 options – Option 1 operated plant hire and Option 2 plant hire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
136 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the estimated value of the contract for Lot 3 above is based on the 48 month duration of the contract.
Lot No: 4
II.2.1) Title
Outer Isles
II.2.2) Additional CPV code(s)
34133000
16700000
34134000
34142300
34144400
34144430
43310000
45500000
34138000
42414000
43262100
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands
II.2.4) Description of the procurement
Orkney Islands Council (”the Authority”) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 4 is Outer Isles (Stronsay, Eday, Sanday, Westray, Papa Westray and North Ronaldsay). Each lot has 2 options – Option 1 operated plant hire and Option 2 plant hire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
138 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the estimated value of the contract for Lot 4 above is based on the 48 month duration of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the invitation to tender documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/09/2024
Local time: 14:00
Place:
TEAMS
Information about authorised persons and opening procedure:
Opened by 3 Officers with Delegated Procurement Authority, in accordance with the Contract Standing Orders
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July / August 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort
undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late
tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract
advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the
Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session. An Electronic SPD must be completed and submitted via the Public Contracts Scotland Web Portal as part of a bidders submission.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=775146.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders are required to set out their approach to delivering wider Community Benefits through the contract period, which is defined as how you will provide additional social value from the public spend associated with the contract.
This could include how you will support a range of social, economic and environmental benefits for the Orkney community including through the creation of new jobs, apprenticeships and local charity and community initiatives.
(SC Ref:775146)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=775146
VI.4) Procedures for review
VI.4.1) Review body
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/
VI.4.2) Body responsible for mediation procedures
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
21/08/2024