Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED T/A North East Procurement Organisation (NEPO)
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
Contact person: Carl Telford
Telephone: +44 1916380040
E-mail: professional.services@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.nepo.org
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO512 Pseudo Dynamic Purchasing System for the Provision of Translation and Interpreting Services
Reference number: NEPO512
II.1.2) Main CPV code
75200000
II.1.3) Type of contract
Services
II.1.4) Short description
The NEPO512 - Translation and Interpreting Services DPS commenced on 1 September 2020 for a term of 60 months and was due to expire on 31 August 2025.
The purpose of this notice is to extend the period of validity of the DPS for a period of 36 months from 31 August 2025 to 31 August 2028.
To accommodate the extended period of validity and the anticipated value of future awards under the DPS, NEPO has revised the estimated total value (excluding VAT) for the DPS, increasing the total value to £20,000,000 over the term of the DPS.
NEPO512 - Translation and Interpreting Services has been established as a 'Dynamic Purchasing System' under a flexible approached based on the concept of Regulation 34 via Schedule 3, under the principles set out in Regulation 74-77 ('The Light Touch Regime').
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Pseudo Dynamic Purchasing System must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com . This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Dynamic Purchasing System pursuant to this process and accepts no liability thereof.
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
II.2) Description
Lot No: 1
II.2.1) Title
Face to Face Interpreting (North East)
II.2.2) Additional CPV code(s)
75200000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Lot 1: Regional Face to Face Foreign Language Interpreting.
Lot 1 will cover the Provision of Interpreting Professionals required in a face to face setting within the North East
Region of England. Settings may include, but will not be limited to:
- Local Authority offices
- Medical appointments
- Police Station/Courts
- Service Users' homes
- Other neutral settings
Services may be required 24 hours a day, 7 days a week and Providers must ensure they can comply with this
requirement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this DPS will be subject to future renewals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Telephone or Video Interpreting (North East)
II.2.2) Additional CPV code(s)
75200000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Lot 2 covers the Provision of Interpreting Professionals via Telephone or video in the North East
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with
this requirement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this DPS will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Written/Braille Translation
II.2.2) Additional CPV code(s)
75200000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The provision of Written/Braille Translation services in the North East.
Lot 3 covers the Provision of Written and Braille Translation Services. Transcription Services will also be
included within this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this DPS will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Face to Face Interpreting (National)
II.2.2) Additional CPV code(s)
75200000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 4 will cover the Provision of Interpreting Professionals required in a face to face setting nationally. Settings may include, but will not be limited to:
- Local Authority offices
- Medical appointments
- Police Station/Courts
- Service Users' homes
- Other neutral settings
Services may be required 24 hours a day, 7 days a week and Providers must ensure they can comply with this
requirement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this DPS will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Telephone or Video Interpreting (National)
II.2.2) Additional CPV code(s)
75200000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 5 covers the Provision of Interpreting Professionals via Telephone or video nationally.
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with
this requirement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this DPS will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Written/Braille Translation (National)
II.2.2) Additional CPV code(s)
75200000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The provision of Written/Braille Translation nationally.
Lot 6 covers the Provision of Written and Braille Translation Services. Transcription Services will also be
included within this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/08/2024
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this DPS will be subject to renewal.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/08/2028
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
E-mail: hello@nepo.org
VI.5) Date of dispatch of this notice
22/08/2024