Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
University Hospitals Dorset NHS Foundation Trust
Management Offices, Poole Hospital, Longfleet Road
POOLE
BH15 2JB
UK
Contact person: Ryan Fellows
E-mail: ryan.fellows@uhd.nhs.uk
NUTS: UKK24
Internet address(es)
Main address: https://www.uhd.nhs.uk/
Address of the buyer profile: https://www.uhd.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electoral Services & Membership Database
Reference number: UHD/03121/SF
II.1.2) Main CPV code
75122000
II.1.3) Type of contract
Services
II.1.4) Short description
University Hospitals Dorset NHS FT is seeking a provider for a membership database and election services, the next scheduled elections are due to take place in late 2025 and late 2026. However, the need for additional elections may arise during the contract period. (An additional election may be required in the early stages of 2025).
II.1.5) Estimated total value
Value excluding VAT:
140 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79560000
48612000
22821000
48613000
75122000
II.2.3) Place of performance
NUTS code:
UKK2
II.2.4) Description of the procurement
To have a secure, comprehensive and accurate membership database compliant with all applicable laws, regulations, statutory guidance and the Trust’s Constitution, which is easily accessible for the purpose of data interrogation, reporting and for Governor election purposes.<br/><br/>To have comprehensive and accurate electoral services, compliant with all applicable laws, regulations, statutory guidance and the Trust’s Constitution.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Cost criterion: Price
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
116 666.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2024
End:
31/10/2029
This contract is subject to renewal: Yes
Description of renewals:
180 days prior to end of contract
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Services will be delivered in line with UHD constitution.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
24/09/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Court and Court of Appeal of England and Wales
Strand
London
WC2A 2LL
UK
E-mail: internationalrelationsrudicialoffice@judiciary.uk
Internet address(es)
URL: https://www.judiciary.uk/
VI.5) Date of dispatch of this notice
23/08/2024