Contract notice
Section I: Contracting
authority
I.1) Name and addresses
UNIVERSITY OF GLOUCESTERSHIRE
06023243
The Park
CHELTENHAM
GL502RH
UK
Contact person: Robin Hare
Telephone: +44 1242714178
E-mail: procurement@glos.ac.uk
NUTS: UKK13
Internet address(es)
Main address: www.glos.ac.uk
Address of the buyer profile: https://www.glos.ac.uk/business/procurement/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/glos/aspx/ProjectManage/91
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/glos/aspx/ProjectManage/91
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
734 - SaaS Business Systems (to include ERP solutions)
Reference number: UOG/24/734/IT
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Gloucestershire is embarking on a programme of work to establish a roadmap for migration to a Software as a Service (SaaS) delivery model for key University business systems.
The systems that are in scope for this opportunity are:
HR and Payroll
Web Recruitment
Finance and Planning
Web Payments and Income Management
System requirements have been gathered, and the next stage of the programme involves looking to identify strategic options, in terms of software suppliers, using the Digital Marketplace. The University of Gloucestershire SaaS programme of work must move at speed.
The University expect the initial contracting period to be for 3 years with the option to extend for up to a further 7 years. The contract start date(s) will be determined by the current supplier roadmaps, which fall into the date range December 2024 - December 2026.
The University will retain the right to terminate the contract, at any stage, with at least 12 months' notice.
Further details are contained in the online tender package.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The University will consider submissions covering the following Lots (one submission may cover multiple Lots)
II.2) Description
Lot No: 1
II.2.1) Title
Finance and Planning system
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Cheltenham and Gloucester, UK.
II.2.4) Description of the procurement
A finance & planning system is required for the University of Gloucestershire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Web Payments and Income Management
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Cheltenham and Gloucester, UK.
II.2.4) Description of the procurement
Web Payments and Income Management system for the University of Gloucestershire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
HR and Payroll (HCM)
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Cheltenham and Gloucester, UK.
II.2.4) Description of the procurement
HR and Payroll (HCM) for the University of Gloucestershire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 7 years, at the sole discretion of the University.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Web Recruitment system
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Cheltenham and Gloucester, UK.
II.2.4) Description of the procurement
Web Recruitment system for the University of Gloucestershire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a term of 3 year, extendable and yearly intervals up to 10 years, at the sole discretion of the University.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see tender documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards required:
Selection criteria as stated in the procurement documents.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2024
Local time: 14:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/09/2024
Local time: 14:45
Place:
University of Gloucestershire online tendering portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 to 10 years.
VI.4) Procedures for review
VI.4.1) Review body
Robin Hare - Procurement Manager
University of Gloucestershire, F&P Dept, Pittville Student Village,
Cheltenham
GL52 3JG
UK
Telephone: +44 1242714178
E-mail: procurement@glos.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Reviews will be conducted in accordance with the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
23/08/2024